Product was successfully added to your shopping cart.

Save Time

  • What To Look for in Electronic Payment Software

    EFT, or Electronic Funds Transfer, is becoming popular with today’s businesses, regardless of their size.  Both vendors and employees appreciate the immediate receipt of funds into their bank accounts.  This method of payment is safe and worry free for the recipient – no lost checks, no waiting on the mail, no delays, no hassles.  As a result, many vendors and employees are putting pressure on businesses to offer electronic payments.  The question for business owners is, “What electronic payment software should I use?”

    Of course, ease of use is important when selecting an electronic payment software.  If the software is not simple to use processing time will increase, productivity in accounting will drop, and costs will increase.   The software should be streamlined so once it is setup the only task required of accounting is to upload the electronic payment file to the bank.   As an added benefit, choose electronic payment software that will email the Direct Deposit Statement to the recipient.  This will save money on printing, envelopes, and postage, not to mention the time to stuff envelopes.

    Another consideration in choosing an electronic payment software is expense.  Whether the electronic payment software is a separate purchase or an add-on to your current accounting software, cost is always important.  For business owners, software should pay for itself through streamlining operations and reducing overhead.

    With PrintBoss, you have the luxury of using electronic payment software with no additional software or setup fees.  Both the Select and Enterprise editions of PrintBoss include the NACHA file used in the US for creating electronic payment files.  This is part of the PrintBoss Positive Pay feature.  The electronic payment files are created with every EFT payment batch and saved to the location you choose.  The live checks and direct deposit statements can even be in the same print batch and PrintBoss will know what to do.  In addition, the Enterprise edition of PrintBoss has the ability to automatically email direct deposit statements notifying vendors or employees when the deposit will be made.

    Ease of use, streamlined operations, savings in postage and supplies make PrintBoss the ideal electronic payment software.

  • Check 21 and Printing QuickBooks Checks

    We’ve had a lot of people ask us about Check 21 (officially known as The Check Clearing for the 21st Century Act).  What is it?  Is it secure?  Do I still have to print with MICR toner?  Will PrintBoss help me manage this confusing legislation while printing my QuickBooks checks?

    So what is Check 21?  Check 21 is a federal law designed to enable banks to handle check payments electronically.  The idea behind the law is to make check processing faster and more efficient.  Before Check 21 was enacted in 2004, the bank where a check was deposited had to physically transfer the check or checks to the bank that would pay them.  Now with the Check 21 legislation, banks can take a picture of the front and back of a check and send it, along with the associated payment information, electronically to the bank that will pay it.  If either bank requires a physical copy of the check, a “substitute check” can be printed from the pictures taken.  This saves the banks and us the expense of transporting the checks between banks, as well as the associated time.  This also allows for you to receive back your check with your bank statements.  Check 21 stipulates that any agreement between a bank and its client must continue to be upheld.  By law, banks can return either a substitute check or the original check to you, but this is typically agreed upon between you and your bank which will be returned.

    What about security?  Electronic payment transfer has been around a lot longer than Check 21 has.  All payment information sent between banks is processed via secure technology that has been tested and proven secure.  Print your QuickBooks checks with no fear.

    Do I still need to use MICR toner?  Although few institutions, including banks, still use Magnetic Ink Character Recognition to process checks (desk top MICR readers used by paycheck cashing services are among the remaining dinosaurs), Check 21 still stipulates that magnetic ink is to be used for the MICR line.  This is where PrintBoss helps you print QuickBooks checks in accordance with Check 21.  PrintBoss will print your MICR line accurately and in accordance with Check 21 (just make sure a MICR toner cartridge is loaded in your printer) onto blank check stock every time with no extra clicks.  It can provide positive pay files as well, among a number of other security features.  Click here to learn more about PrintBoss and its features.

    To visit the official Check 21 Federal Reserve FAQs webpage, click here.

  • How to Print QuickBooks Checks from Blank Check Stock

    There is misinformation being circulated regarding the ability to print QuickBooks checks from blank check stock, but fortunately for you, PrintBoss is here to straighten things out.  Mis-informants would lead you to believe that it is impossible to print QuickBooks checks from blank check stock.  In fact, some people who work for the accounting software giant itself will perpetuate this mis-information.  They will explain that it is possible to print checks from QuickBooks, but they must be preprinted checks (i.e. must have the MICR line and such already printed on the check) and the check must be at the top, above the pay stubs.  For QuickBooks users, this means more expensive check stock and weaker compliancy with banking regulations.  Let us explain.

    By purchasing blank check stock, you are saving 70% on what you would be spending with preprinted stock from QuickBooks or any other manufacturer.  Furthermore, blank check stock saves you the hassle of check number confusion as you no longer have to worry about your checks getting out of order since when you print on blank stock, it is PrintBoss that maintains the order, not the check stock.  Also, blank check stock has innate security as account and routing numbers are not on the check until you print it.

    Regarding compliance, banks request the MICR line be printed on the straightest edge on the check.  By printing checks located above their pay stubs, the MICR line is being printed on a perforated edge.  By printing checks located below their pay stubs, which is PrintBoss’ default setting, the MICR line is printed on a clean edge of the paper.

    It is possible to print QuickBooks checks from blank check stock and PrintBoss is how you do it.  Plus it adds no extra keystrokes.  Seamlessly integrated, PrintBoss saves you money and time, while increasing your security.  It’s the answer to so many of your problems.  For a free trial of the software, click here.

  • Still a grand idea

    PrintBoss helps you work smarter.  With automatic document archiving, positive pay file creation, ACH capabilities, and a whole slew of other features, PrintBoss makes life easier by helping you work smarter not harder.  But before all of this “intelligence”, PrintBoss did something so smart that in 1990 almost no one had done it before.  It printed checks on blank check stock.  It got rid of the expensive, copious, and cumbersome preprinted checks from the bank, allowing accountants around the country to rejoice in the freedom of smart software.

    It seems a simple idea, but it transformed the industry.  That was over twenty years ago and today that fundamental feature is continuing to change lives all across North America.  By saving people time and money by enabling them to print their own QuickBooks checks on blank check stock, which is less expensive and more secure than preprinted check stock, PrintBoss has revolutionized the accounting industry.  And we have done it in style by allowing people to choose from a wide array of color schemes for their blank checks.  Click here to check out our blank check options and click here to learn more about PrintBoss and its smarter way of doing business.

  • A Tale of Two Owners

    One of the ways you can tell if you have created a good software product is when people ask for your autograph at trade-shows.  This hasn’t happened to me yet, but I want everyone to know I have a pen and am happy to use it.  Another way to gauge your product’s value is to have customers telling you new ways to use your product beyond its advertised design. This has happened to me.

    I was talking to a customer who couldn’t say enough good things about PrintBoss (“it’s intuitive, it’s reliable, it makes me a better person,” you know, standard stuff), but she said something that I had never heard before. She explained that she was the controller for her company which had two owners. The owners were out of the office frequently traveling for business. The controller was left to do her job autonomously which worked well except for one small glitch, both owners wanted to see every check she printed so they could be aware of who she was paying and be able to veto a payment if necessary.  You can quickly see the problem: if they are both out of the office, how can they review the checks?  This caused a terrible delay in making payments and it made the controller’s job painfully difficult.

    PrintBoss to the rescue! She realized she could email any document, checks included, that PrintBoss printed with no additional keystrokes. So, every time she printed checks, she set a copy of check to be emailed to both owners. If neither of the owners objected to a payment within 24 hours, she could then send the payment out. The owners were thrilled because wherever they were, even sitting on a beach in Bermuda, every check would show up in their email awaiting their go-ahead.

    Admittedly, emailing checks through PrintBoss was not one of our first thoughts here at Wellspring as emailing is not a sufficient way to send a legal check. But for this company the emailing function within PrintBoss created an innovative and invaluable way to operate its business.  At Wellspring we like knowing we have a great product, but even more, we like it when our customers know it.  If you have a story you’d like to share about how PrintBoss helped your company, let us know here.  If you’d like an autograph, come by our booth at the next show, I have a pen ready.

  • Save Time with PrintBoss

    As a small business owner, there is always something that needs to be done.  The problem is that the business of a running a business is too time consuming.  What if there were 36 hours in a day?  Or even 48?  Think how much more you could accomplish given this extra time.  You could empty out your email inbox, pay bills on time, do payroll in a timely manner, and maybe even do some business development projects.  Or if you don’t want to spend your extra time at work, you could for once eat a leisurely breakfast, take that spin class you keep missing in the afternoons, drop your kids off at soccer practice, or just enjoy a good read beneath a sun soaked sky.  You could actually do everything you want to do and still do everything you have to do on time.

    At Wellspring Software we understand your time pressures and that’s why we created PrintBoss.  PrintBoss gives you more time by doing your work for you.  PrintBoss eliminates the headaches associated with check stock: no more locking up, counting, swapping, or ordering pre-printed forms. No waiting on custom orders or rush orders for stock that “suddenly” ran out. Have one stock on hand all the time.  This also eliminates the hassle of the “next check number”.  With PrintBoss you don’t have to choose between check stocks, and thus don’t waste time voiding check numbers when the wrong stock is used (a common cause of rage-induced screaming and keyboard smashing).

    PrintBoss saves you even more time by signing all your checks for you or anyone else at your company through many layers of security (to learn more about the miracle of signature printing and security click here).

    “That all sounds great Stu, but I spend more time sending, copying and archiving checks than I do printing them.  What can PrintBoss do for me there?”  I’m glad I hypothetically asked myself this question.  With Wellspring Software’s pressure seal checks (and pressure seal invoice paper) PrintBoss can print, fold, and seal your checks (and invoices) in one run.  If you don’t want to pay for postage, PrintBoss can email and/or fax checks (and invoices) with one click.  Furthermore, PrintBoss completely eliminates the copying and archiving process.  How?  It does it for you, electronically.

    PrintBoss understands you need more time in your day, so spend your time doing tasks to make your business grow, or take off early and enjoy a quiet dinner with your significant other.  Let PrintBoss do everything else.  It easy, intuitive and smart.  So just use and enjoy.

6 Item(s)