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The Hidden (and Huge!) Costs of Manual Business Check Mailing

Is your company still printing, stuffing, stamping, sealing and mailing your checks? Did you know how costly this is to you and your company? Have you paid attention to business trends that show payment printing and mailing are being farmed out to third parties, saving companies millions?

If you are a PrintBoss customer, or interested in becoming one, this blog will go over some of those hidden costs you may be paying with an antiquated check printing and mailing system.

With PayBoss from PrintBoss, you can save 70% off the cost of checkprinting and mailing and never have to worry about a payment being printed and sent in exactly the way you want it done. Read further, and see what we are talking about! Let’s start with the cost of manual check processing:

1. Buying Check Stock and Envelopes

The first step in manual check processing is purchasing the necessary supplies. This includes check stock, envelopes, ink, and postage stamps. Not only do these supplies come with a financial cost, but the time spent sourcing and purchasing them adds to the labor burden. Employees must ensure that these materials are always in stock to avoid any delays in check processing.

2. Stuffing Envelopes with Checks

Once the checks are printed, they must be manually stuffed into envelopes. This task might seem straightforward, but when dealing with a large volume of checks, it becomes a time-consuming endeavor. Each check must be folded, placed in the envelope, and verified for accuracy.

3. Sealing and Stamping

After stuffing the envelopes, they need to be sealed and stamped. This step adds another layer of time and effort. Employees must ensure that each envelope is securely sealed and properly stamped to avoid any issues with delivery.

4. Addressing Envelopes

Addressing envelopes manually is prone to human error. Incorrect addresses can lead to returned mail, delayed payments, and unhappy recipients. Employees must be meticulous, which adds to the overall time spent on this task.

5. Delivering to the Post Office or Holding for Pickup

Finally, the sealed and stamped envelopes need to be delivered to the post office or held for pickup. This requires coordinating with postal services and can involve additional trips, further consuming employee time and resources.

The Human Cost of Manual Check Printing and Check Mailing

The cumulative effect of these tasks is significant. Employees spending hours on these repetitive tasks are not able to focus on more strategic and revenue-generating activities. This inefficiency not only hampers productivity but also leads to employee burnout and dissatisfaction.

Save Money on Automating Check Mailing with PayBoss

Streamline Your Process

PayBoss from PrintBoss offers a seamless solution to these labor-intensive tasks. By automating the check printing and mailing process, PayBoss eliminates the need for manual intervention, allowing your employees to focus on more important tasks. For just 80 cents plus postage, PayBoss handles everything from printing and stuffing to sealing, stamping, addressing, and mailing.

Increase Efficiency and Accuracy

With PayBoss, the risk of human error is significantly reduced. The automated system ensures that checks are printed accurately and mailed on time. This reliability is crucial for maintaining trust with employees and vendors.

Cost Savings

Automating your check mailing process with PayBoss translates to significant cost savings. The reduction in labor hours and the elimination of the need to purchase supplies such as check stock, envelopes, and stamps can lead to substantial savings. This allows you to allocate your budget more effectively and invest in other areas of your business.

Conclusion: Try PayBoss Today!

The high human labor cost of manual check mailing is an unnecessary burden on your business. By switching to PayBoss from PrintBoss, you can save money on automating check mailing and free your employees from the repetitive and time-consuming tasks of check processing. For only 80 cents plus postage, PayBoss takes care of everything, ensuring efficiency, accuracy, and significant cost savings.

We invite you to experience the benefits of PayBoss firsthand with a free trial. See how our automated check printing and mailing service can transform your business operations. Save time, reduce costs, and increase productivity with PayBoss from PrintBoss. Try it today and take the first step towards a more efficient and streamlined check mailing process.