Product was successfully added to your shopping cart.

QuickBooks Payment Processing Made Easy

Check printing is a process that we have all accepted as a part of business and, for the most part, it is effective. Today we are inundated with alternative payment methods but the reassuring fact is that checks stand apart as a payment method that can satisfy virtually any payment obligation.

So why is there so much pressure to replace checks? First of all, it is clear that technology is providing new payment methods that sometimes make payments faster or easier. Often these payment methods are specifically designed to make it faster or easier on your vendor, which is not all bad but, primarily, we need to make sure that we are making our own businesses better whenever we can. But the problem is that there is no payment option that is as universal as checks and if we implement some partial solution we may improve a few payments or, depending on the solution, just one payment, and all of the other payments would be more difficult because you have to keep track of the method of payment for each payable.

Check printing is a process that we have all accepted as a part of business and, for the most part, it is effective. Today we are inundated with alternative payment methods but the reassuring fact is that checks stand apart as a payment method that can satisfy virtually any payment obligation.

So why is there so much pressure to replace checks? First of all, it is clear that technology is providing new payment methods that sometimes make payments faster or easier. Often these payment methods are specifically designed to make it faster or easier on your vendor, which is not all bad but, primarily, we need to make sure that we are making our own businesses better whenever we can. But the problem is that there is no payment option that is as universal as checks and if we implement some partial solution we may improve a few payments or, depending on the solution, just one payment, and all of the other payments would be more difficult because you have to keep track of the method of payment for each payable.

The answer to this confusion would be to either pay everything by the same method, or have some software that can keep track of how each payable is paid. Happily, there is software called PrintBoss that will not only keep track of payment methods but it will prepare each payable in the format required for that payment method. In other words, if you pay some of your payables by check, some by ACH, and some by electronic payment, PrintBoss will produce a check for each vendor expecting a check, it will produce an ACH payment file that you will submit to your bank, and if there are some payables that you pay electronically, PrintBoss can be configured to create the file.

As you consider alternatives to printing checks it is important to consider how it will affect the way you pay all of your vendors. Because it is highly unlikely that you will change the method of payment for all of your vendors at the same time, it is important to establish a seamless method of paying vendors using more than one payment method.

So, don’t change just for the sake of change.  Look at the options available for payment processing, and most of all, don’t add complexity! Make sure that you can always pay all of your vendors by a method that they can accept.

Try PrintBoss’ 30 day free trial to experience the benefits that payment flexibility offers.