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Quickbooks checks

  • Cut Costs with QuickBooks Check Printing

    There are two ways to increase your bottom line: 1) Increase Revenues and 2) Cut Costs.  Whether you’re in marketing, finance, accounting, sales, operations, or any other department, the measurability of your success rests on whether or not you are helping increase revenues or cut costs.

    Often businesses, particularly small and mid-sized companies, and the people who run them focus more on the first of those two ways, increasing revenues.  This is understandable as without sales you have no business.  But too often the second half of that equation is forgotten or at least not given enough attention.

    Small business owners often feel they don’t have the capital to invest in technologies that will “cut costs,” as those savings are typically not realized without time and scale.  “How can I invest $5,000 in something that won’t pay itself off for a couple years when I don’t have $5,000 right now?”

    This sentiment protects against unwise and expensive investments, but it also often prevents businesses from seeing high return investments.  Not all new technologies cost a lot and not all of them take years to realize their savings.  Check printing is a perfect example of this.  Most businesses pay their bills and employees with checks.  Most small and mid-size businesses use preprinted checks, often QuickBooks checks, which are checks that already have the MICR line and company information printed on them.  By using a QuickBooks check printing software like PrintBoss, which only costs $150, these same businesses can stop using preprinted checks and start using blank checks.  The $150 cost for the software will be earned back the first time blank checks are purchased.  While preprinted checks can cost over $300 per thousand, blank checks sell for only $60 per thousand.

    Investing in new solutions to cut costs and improve efficiency does not mean investing in expensive technologies.  Business owners do not have the luxury of unlimited budgets.  So when you’re looking to improve your bottom line by cutting costs you need to find inexpensive but effective solutions with a quick returns.  QuickBooks check printing software that allow you to print on blank check stock is an easy, effective, and simple solution for all businesses.

  • Make a New Year’s Resolutions to Print Checks on Blank Check Stock

    It’s 2015, are you still printing checks on preprinted check stock?  We are 15 years beyond Y2K and 14 years beyond the prognostications of Arthur C. Clarke and his 2001 expectations.  Nobody carries maps in their cars anymore and when was the last time you wrote a letter to someone and placed a stamp on it rather than clicking send?

    There is no denying we are in a technical age, yet the majority of businesses still waste time and money processing their payables with old preprinted checks.  Why not make a resolution this New Year to save you and your business time and money, while increasing your accounting security by printing checks onto blank check stock.  It seems simple and it is, but the benefits are huge.

    So what exactly are you resolving when you decide to print checks onto blank check stock?  Fortunately, it only takes a few changes to make this money saving change.  First, you need a check printing software that enables you to print the MICR line and company information on a check.  This software should add zero extra steps to how you currently print preprinted checks.  In fact, once this software is set up, you should barely notice you are using it.  What this software does that your host accounting software, like QuickBooks, doesn’t do is store your bank information.  A solution like PrintBoss ($150), then connects a company in QuickBooks with bank information in its database and when you print checks from a company, it automatically prints the associated bank information onto the check.  So all you do is click print.

    You will also need to get blank check stock.  This is the easiest part of your resolution, because blank check stock costs a fraction of preprinted checks.  1,000 blank checks cost $60, while Intuit sells 1,000 preprinted checks for over $300.  Furthermore, if you print checks from more than one bank account, you can use one blank check stock for all of your bank accounts.

    The final part of your resolution is often the hardest: try something new.  Without a doubt, printing checks onto blank check stock will save you time and money, yet many businesses are afraid to change.  Companies get stuck in process ruts, doing certain things certain ways because that’s how they’ve always done it.  This mentality can be very costly as new technologies can improve both costs and processes.  So businesses must be willing to take the steps to improve and save.

    Fulfill your check printing New Year’s resolution today by trying PrintBoss free for 30 days.

  • How Best to Print Checks in QuickBooks

    Over 55% of B2B payables are processed through checks.  Checks are the most reliable, securest, and most accepted form of B2B payment today.  It is for this reason that they have remained at the heart of business transactions.

    So what is the best way to print checks?  With QuickBooks, and most other host accounting packages, you have two options: 1) Print checks to preprinted check stock and 2) Print checks to blank check stock.  Many business owners and accountants don’t realize that this second method is even an option.  This is because many host accounting packages, QuickBooks included, do not come out of the box with this functionality.  QuickBooks alone only allows you to print checks to preprinted stock.  And as they say, what you don’t know will hurt you.  Printing checks to blank check stock saves you time and money over its preprinted alternative.

    QuickBooks invites you to print checks using its preprinted check stock.  Preprinted means that the check paper already has your bank information and company information printed on the check when you receive it.  This alone is a security risk.  When you print checks from QuickBooks, you must make sure you are using the correct check stock for the correct company and that you are using the correct check number.  You can see quickly the many opportunities for human error.  Add on top of this the cost of preprinted check stock ($368.99 per thousand) and you realize that not only is it error prone, but the QuickBooks check printing system is expensive.

    While printing checks to blank check stock is not a feature Intuit offers, there are many third party software, like PrintBoss, that enable this ability.  PrintBoss enables you to print all of your checks for all of your companies and all of your different bank accounts onto the same blank check stock.  PrintBoss stores your bank information on encrypted files and matches them with the company information coming from QuickBooks.  PrintBoss then prints the MICR line (the account and routing information at the bottom of a check), as well as your company information, amount, and check number on the check face.

    With PrintBoss you never have to worry about changing out your check stock from the printer, or the security risk of unused check stock lying around the office with your bank information printed on its face.  Not to mention, blank check stock costs a fraction of the price of preprinted stock at $60 per thousand.

    Printing checks onto blank check stock is the most secure, efficient, and cost effective way to pay your payables.

    Try the PrintBoss 30 day free trial today to experience these savings and enjoy worry free check printing.  Check PrintBoss out in the Intuit Marketplace to learn more.

  • Why Apple Pay and other B2C Innovations Don't Translate to B2B

    Innovation in the payments industry is constantly at the forefront of tech media coverage.  The recent announcement of the Apple Pay product has thrown the tech and payments world into another tizzy.  Articles across the internet have discussed its role as currency, as well as its impact on other like products such as PayPal.  But in the end, all the hubbub surrounding Apple Pay speaks to this era’s fascination with finding the next best way to pay.

    While innovation abounds in the B2C payment field, few of these innovations pertain to the B2B market.  While credit cards or Apple Pay (virtual credit cards) may be great for buying shoes at Nordstrom’s, a business vendor is not going to incur that same 5% merchant charge for a payment from a customer.  For this reason, credit card payments have not taken hold in B2B transactions.  Similarly, virtual wallets simply don’t translate to B2B needs.

    The real issue facing all of these new payment technologies getting into the B2B market is they can’t compete with the ease, speed, and cost of the incumbent: checks.  Checks are low cost to both the payee and payor and the check payment system operated by banks and the Fed is streamlined for business.  Things like remittance statements and check clearing notices help businesses track payments.  ACH is the main competitor to checks in B2B payables, though security risks, long clearing times, and the difficulty of signing on vendors has slowed its market share growth.

    Recent developments in remote deposit technology have made check clearing even faster.  With the advent of mobile and desktop deposits, both enabled by the Check 21 Act, businesses are spending less time processing receivables and are getting their money faster.  In fact, with remote scan deposits, businesses can receive their money within minutes of making a deposit, instead of the 5-7 day lag time of 10 years ago, or the 3-5 day lag time of ACH payments.

    So what does this all mean for B2B payables?  It means that while payment innovation in the B2C market centers on credit cards and POS QR codes or apps, B2B payments are different.  B2B transactions require accurate and accessible remittance information and quick clearing for improved cash flow.  For this reason, it is the innovation in the check payments industry that has provided the greatest benefits to businesses.  By relying on the consistent and proven check banking infrastructure, increased efficiencies like remote deposit and digital clearing have improved payable processes and exchanged money faster.  Couple this innovation with the high level security measures currently surrounding check payments (i.e. signature requirements, Positive Pay, check stock chemical detection, etc.) and you can see why check payments are the most efficient B2B payment processing available.

    Experience all of these check benefits free for 30 days with the PrintBoss free trial and save time and money by printing onto blank check stock.  Learn more about PrintBoss here!

  • Print QuickBooks Checks then Go Paperless with PrintBoss Enterprise

    What do we mean when we say, “Print QuickBooks checks then go paperless?”  What we mean is that we give you the flexibility to process your payables the way you always have, but still keep a paperless office.

    Over 50% of B2B transactions are processed with checks according to the 2013 AFP Electronic Payments Survey.   In large part, this is due to the historical use and infrastructure surrounding check payments.  Accounts payable departments are designed to process check payments.  Checks are reliable, low cost, and efficient.

    Yet despite companies’ desires to pay by check, these same businesses work to make the rest of their office paperless.  From document archiving to invoicing, going paperless is not only a green initiative, but a cost saving one.

    PrintBoss is designed with this duality in mind.  PrintBoss enables you to print QuickBooks checks onto blank check stock, saving you even more time and money in your check payments, while going paperless in the rest of your accounting procedures.  PrintBoss does this with its PrintBoss Enterprise Smart Documents feature.Paperless

    PrintBoss Smart Documents enable you to email or fax PDF copies of documents like invoices or purchase orders straight from PrintBoss.  PrintBoss will also archive PDF or Tiff copies of documents from the software to your computer or server.  What separates PrintBoss from the other QuickBooks add-ons in the market is its ability to do any of these actions dependent upon the client, automatically.

    For example, one vendor may request the purchase order be emailed when the check is sent, while another vendor wants only the check.  PrintBoss enables you to do this all in the same QuickBooks check run.  Just print a check run from QuickBooks to PrintBoss and PrintBoss will automatically print all your checks, while simultaneously sending via email (or fax) the purchase order to the client(s) who want it.  While QuickBooks alone would force you to send emails separately and individually to each client, PrintBoss manages the document distribution for you, simultaneously and automatically.

    PrintBoss can do the same with sending invoices.  You can email docs to some clients, print some for others, and fax some to the remaining, simultaneously from the same print job.  You just click print!

    Give PrintBoss Smart Documents a try free for 30 days with our PrintBoss Enterprise trial.  If you have any questions, give us a call at (800)600-6861.

  • The Purpose of a QuickBooks Add-On

    QuickBooks does a lot.  All versions of it.  It’s designed to “delight” and for the most part, Intuit does a nice job delivering on that intent.  But Intuit’s blueprint for delight does not mean they include every feature and every tool that any SMB could want.  Instead, as the QuickBooks community has grown, Intuit has designed an ecosystem in which it provides the core software, but then creates an infrastructure in which third-party developers can add feature rich QuickBooks add-ons to the ecosystem.  It is from this Intuit Marketplace that QuickBooks users can expand and improve their QuickBooks capabilities with QuickBooks add-ons like PrintBoss.  In the end, it is QuickBooks plus its add-ons together that truly delight.

    Check printing is a perfect example of how when QuickBooks as combined with a QuickBooks add-on like PrintBoss, the process becomes much less expensive and more efficient.  QuickBooks alone provides a check printing function.  The problem is that it is expensive and if you print checks from more than one bank account, it is time consuming.  QuickBooks only allows you to print checks onto pre-printed check stock.  Intuit sells this stock for $328 per thousand checks.  For businesses that print checks from more than one bank account, this means buying separate stock for each account and switching them out as they process check runsSecurity key lock with businessman

    As a QuickBooks add-on, PrintBoss improves this process.  PrintBoss allows you to print checks onto blank check stock.  Not only does this check stock cost a fraction of the Intuit pre-printed stock (PrintBoss checks cost $60 per thousand), but PrintBoss also allows you to use only one check stock for all of your bank accounts.

    PrintBoss Select and PrintBoss Enterprise were designed to work specifically with QuickBooks.  Their seamless integrations, unlimited bank accounts, and simple check format configurations are just a few examples of how PrintBoss as a QuickBooks add-on delights QuickBooks users.

    As Intuit focuses on its QuickBooks Online product, the software giant has made it clear that it will not strive for parity between QBO and its desktop versions.  Intuit is relying on the market to build QuickBooks add-ons to add features to QBO.  This online model puts even more emphasis on QuickBooks add-ons to cont
    ribute to customer delight.

    We are happy to say that no matter which version of QuickBooks you use, from QuickBooks Pro to QuickBooks Accountant, to QuickBooks Online, PrintBoss works with them all and can save you time and money in your check printing.

    Try PrintBoss for free for 30 days with our free trial.  Or visit us in the QuickBooks Marketplace.  If you have any questions, email us at or call us at (800)600-6861.

  • QuickBooks Connect and Printing QuickBooks Checks from the Cloud

    Are you going to the QuickBooks Connect conference in San Jose, CA October 21-23?  If you plan to miss it, or haven’t heard of it, we suggest you look into it.  The conference itself is only a day and a half, but is bookended by QuickBooks training sessions covering everything from QuickBooks and Excel, to tax time and QuickBooks.  This is the first end user conference Intuit has put on for the QuickBooks market since the 2007 conference in Dallas, Texas.

    The beauty of the 2014 rendition in San Jose is that Intuit is structuring the conference not only for accountants and bookkeepers, but for entrepreneurs and small business owners.  Intuit has defined sessions by four categories: Accountant, Entrepreneur, Small Business, and Developer.  The agenda then defines sessions by which category or categories apply.  Attendees have the option to go to any number of sessions per time period.  This gives businesses the opportunity to bring several employees from different departments to not only learn but network.QB Connect

    As always, collaboration and network building are key components of the conference.  With breaks around the coffee machines and among the exhibitors in the exhibit hall, attendees will not only have a chance to mingle with each other, but get to see what is happening in the QuickBooks marketplace.  All exhibitors at QuickBooks Connect have to work with the QuickBooks Online API.  This is part of Intuit’s push to get users to the Cloud with QuickBooks Online.  Despite this push from the accounting software giant, QuickBooks users have maintained their loyalty and trust in the desktop versions.  Nonetheless, Intuit remains determined to move the market online.

    Here at Wellspring Software, we are excited that no matter which way QuickBooks users go, to the cloud or remaining with desktop, they can all use PrintBoss to print QuickBooks checks onto blank check stock.  With our integration as a printer driver, PrintBoss can connect with all versions as long as they have access to a printer.  This way everyone who prints QuickBooks checks from more than one bank account can save time and money
    by printing from all accounts onto one check stock.

    If you’re heading to San Jose in October, let us know because we would love to meet you, hear about your business, and talk about your QuickBooks check printing needs.  In the meantime, or if you don’t plan on attending QuickBooks Connect, try PrintBoss for free for 30 days with our free trial!

    We look forward to seeing everyone in California!

  • Printing Checks from QuickBooks to Blank Bottom Checks

    “I setup PrintBoss easily with all my bank information and have it connected to QuickBooks, but I have always printed check on top and it is printing check on bottom.  How do I change this format?”

    This is a common refrain we get from new PrintBoss users.  It makes sense as many other check printing software use the check on top format as their default format.  Particularly for the QuickBooks market, where many are coming to PrintBoss from using pre-printed QuickBooks checks, which are check on top, this is a very reasonable request.Top vs Bottom checks

    When we created PrintBoss, particularly PrintBoss Select and Enterprise, both our QuickBooks versions, we anticipated this would be a common question.  So, we made changing between forms easy.  It’s so easy, in fact, that we put the instructions in a short FAQ:

    But there is a reason the PrintBoss default check format is check on bottom.  It’s quite simple really—banks prefer it that way.  Banks request that the MICR line be printed on the cleanest edge of the paper.  This is so it is easier for magnetic and optical readers used by banks to read it.  The cleanest edge on any check is the bottom edge.  With top checks, the MICR line is printed on a perforated edge that can sometimes be difficult for check readers to read.  With bottom checks, the MICR line is always on a clean edge, resulting in fewer declined checks.

    For this reason we suggest to new clients that they transition to bottom checks.  Again, we understand that they may have a stock of top checks that they want to use before buying new checks of any kind, so we made it easy to switch back and forth.  But for optimal check printing, bottom checks are the only way to go.

    Try the PrintBoss check printing software today with our 30-day free trial.  When you purchase any version of PrintBoss, you get 500 free bottom checks.

  • Back-to-School Shopping for QuickBooks Check Printing

    The end of summer, marked by sweltering heat and back-to-school shopping is closing upon us.  For parents, back-to-school shopping can be time consuming and costly.  From multiple notebooks, to pens, pencils, colored pencils, and a new backpack, the bill at your local Wal-Mart can add up quickly.  So why not do some back-to-school shopping that will actually save you money?  Instead of spending all your money on notebooks your kids will probably just doodle in, spend it on something that will provide your business cost savings every year.  Spend it on PrintBoss.

    Does your business print checks from more than one bank account?  Then you need PrintBoss.  PrintBoss allows you to print checks from multiple bank accounts onto one blank check stock.  This saves you time and money, the two things that back-to-school shopping takes from you.Blank to printed check

    The beauty of PrintBoss lies in its simple and intuitive interface and its seamless integration with QuickBooks (as well as more than 30 other accounting softwares).  PrintBoss integrates with your QuickBooks as a printer driver.  This means that all you have to do is print checks as you normally would in QuickBooks, but set your checks to print to the PrintBoss printer.  PrintBoss harbors your banking information in secure, encrypted files and automatically prints the necessary MICR line information on each check.  This bank information is associated with the company name from QuickBooks company files. (Learn more about printing checks with PrintBoss)

    This means that all you do is click print in QuickBooks, and PrintBoss takes care of the rest automatically.  This saves you the time of switching in and out different check stocks, and saves you the money on purchasing various stocks for each bank account.  It’s really that easy.

    So as summer draws to a close, take yourself back-to-school shopping and get something that will actually save you money and give you more time for…your kids’ back-to-school shopping, I guess.

    Try PrintBoss free for 30-days and see how it can help your business.

  • How To Save Money Printing QuickBooks Checks

    “Why should I print checks onto blank check stock?”

    We get this question all the time and frankly, if we didn’t have a good answer we would not have been in business for the past 25 years.  Really, the benefits are threefold: save time, save money, and increase security.  But today we are going to focus on the one that most customers focus on—save money.

    Printing QuickBooks checks onto blank check stock saves you money in a number of ways.  First and foremost, the cost of the check stock is much, MUCH less.  Just look at the price difference.  PrintBoss high security check stock costs $60 per thousand checks.  Intuit preprinted high security check stock costs $327.99 per thousand checks.  That’s a 547% increase in price.  Given that printing checks through PrintBoss adds zero extra steps to how you would print preprinted checks through QuickBooks, the cost saving is enormous.Holding piggy bank

    Beyond the simple (though extreme) cost of the checks, printing QuickBooks checks onto blank check stock saves you money in your operations.  Using blank check stock enables you to use one stock for all of your bank accounts.  So instead of storing 20 different check stocks for your 20 different bank accounts, store just one blank check stock and let PrintBoss print the necessary bank information onto each check.  This saves you in check inventory and helps cash flow as you don’t have to buy 20 different stocks at once.

    Using blank check stock also saves you money by saving you time.  We all know time is a scarce and valuable resource, and so when blank checks can save you from running back and forth between your desk and the printer to exchange checks, you save money.  Also, if your check numbers get off or you print a faulty check, PrintBoss can reprint any check with the correct check number at any time.  It’s that easy, and anything that simple saves you money.

    Saving money in your accounts payable process is easy when you print QuickBooks checks onto blank check stock.  Check out the other benefits and features of PrintBoss, or experience the savings yourself by downloading the PrintBoss 30-day free trial.

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