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QuickBooks Checks: A Security Concern

It’s a simple fact: preprinted QuickBooks checks provide greater risk to the accounts payable process than does blank check stock.  As it is, security is the paramount requirement in accounting.  Given the many facets of accounting, naturally there are many portals through which security breaches may occur.  From your network getting hacked, to employees sharing (purposefully or not) sensitive information, your company accounting information is constantly at risk.  Many of these risks are innate, they come with the territory and we take as many precautions as possible to thwart them.  So why add another security concern by using preprinted QuickBooks checks?

How can something as simple as check stock be a security risk?  It’s easy.  Preprinted QuickBooks checks carry three important pieces of information on them: company information (name, address, etc.), account number, and account routing number.  With these three pieces of information any would be criminal could access your bank account.  In other words, if someone were to steal or find your unused preprinted check stock, they would have all they need to access your money.  Furthermore, if you have multiple bank accounts and some financial hooligan steals multiple check stocks, they can gain access to multiple bank accounts.

So how do you solve this?  The answer is equally as simple: blank check stock.  By using blank check stock instead of preprinted QuickBooks checks, you eliminate all of these risks.  Blank checks are just what they sound like, blank.  They carry zero information on them.  There is no account or routing number, or any other company information.  All of this information is added to the check at the time when you process a check run.  Prior to this, your check stock can sit in your closet as much a security risk as the white paper in your printer.  Now, that isn’t to say that white paper and blank check stock are the same.  Good blank check stock will have built in security features like toner grip paper, micro printing, florescent fibers, chemical detection, and other security enhancements.  All of these features will protect your bank accounts after your check is printed, in case of check tampering.

Did we mention that blank checks are 80% less expensive than preprinted QuickBooks checks?  Not only are they more secure, but they will save you money.  What’s not to like about that?

So why add increased risk and worry to your accounting process?  Instead, replace your preprinted QuickBooks checks with blank checks and eliminate risk from your check printing process, all while saving money doing it.

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