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QuickBooks check printing

  • PrintBoss Reseller Program Makes You Money

    Thank you to everyone who stopped by the PrintBoss virtual booth at the QuickBooks Virtual Conference.  It was great to talk with you about your check printing needs and frustrations, and figure out how PrintBoss can meet those needs and cure those frustrations.  In our 25 years of experience, we’ve found that enabling businesses to print checks from multiple bank accounts onto one blank check stock solves a lot of problems.

    A common question that came up during our chats with conference attendees was whether or not we have a reseller program.  We were very pleased to hear this because in fact there is a PrintBoss reseller program and we believe it is a great way to not only help end users get the product they need, but it also provides a lucrative revenue stream for PrintBoss Partners.

    There are two ways for PrintBoss Partners to make money through our reseller program.  1) You register your clients with Wellspring Software and any time they purchase something with us, you earn a commission; or 2) You purchase product directly from Wellspring Software at a discount for your client.  However you manage your clients, with the PrintBoss Partner Program, your clients get the product they need and you earn more offering it to them.

    It’s easy becoming a PrintBoss Partner too!  Simply create an account at, and then fill out the “Partner Application”.  Once accepted, you can start earning money right away.  It’s simple, quick, and lucrative.

    For more information on the PrintBoss Partner Program, email us at, or call us at (636)527-6100.  We look forward to working with you!

  • Print Checks to Blank Check Stock for Accountants

    If you print checks from more than one bank account, you need PrintBoss.  We’ve uttered this line to many potential customers whether at conferences or over the phone.  What we mean by this is that it is more cost and time effective to use blank check stock than preprinted stock when printing from two or more bank accounts.  This axiom applies to all businesses.  For the purposes of this blog, we would like to focus today on the impact of PrintBoss for accountants and bookkeepers.

    When you are managing multiple companies’ books, there are significant security risks surrounding the data you use and the processes in which you use that data.  Because of this, a banal task like check printing becomes fraught with liability.  The threat of your clients’ bank information being stolen is real and significant.  While QuickBooks offers software security, printing checks to preprinted check stock (check stock that comes preprinted with company name, address, check number, and account and routing numbers) brings with it inherent risks.  What if your clients’ stock is stolen?  What if someone sees the unused stock lying around the office and steals the bank information?

    For both of these reasons, you must keep your clients’ unused preprinted stock under lock and key.  This can be a hassle in terms of space (do you have enough lock boxes in your office?), as well as in terms of time spent having to retrieve each stock from locked closets and drawers.  With blank check stock, unused stock is never a security risk.  It contains all the sensitive information of blank, white paper.  You can leave it anywhere you want in your office that is most convenient, like on your desk top if you want, and you will not increase your liability risk.

    Using blank checks as an accountant will also save you considerable costs as you will only have to buy one check stock.  While with preprinted checks you would have to buy individual check stocks for each client, with blank check stock you can use the same stock for every client.  Furthermore, while a stock of 1,000 preprinted checks can cost over $300, a stock of 1,000 blank checks costs $65 or less.  Multiply that savings by the number of clients you have and you can start to imagine the enormous savings that printing checks to blank check stock allows.

    Blank check stock not only increases your accounting security, but it saves you money doing it.  Use one check stock for all your clients and save time and money.  That’s why we tell people, if you print checks from more than one bank account, you need PrintBoss.

    Try PrintBoss free today with our 30 day free trial.

  • Save Time with Check Printing Software

    Summer is approaching and no one, not even accountants, want to be stuck inside when the warm weather arrives for good.  With those beach days just around the corner, we figured some time saving techniques could prove useful to help even the busiest bookkeepers catch a few rays.

    Blank Check Stock

    While we all need to get out of our chairs more often, doing so to change out check stock in the printer gets old.  If you print checks from more than one bank account you know what we’re talking about.  Instead of using different preprinted check stock for every bank account, use one blank check stock.  By using a check printing software like PrintBoss, you can print all of the necessary check information like the company name, address, check number, and MICR line for each bank account on the check face.  This way you can print all of your payables from all bank accounts quickly and easily.

    Document Distribution

    Clients always want documents delivered in different ways.  Some prefer email only.  Some want hard copies.  Others want both.  Some even still want them faxed.  We all spend a lot of time fulfilling these requests.  Instead, handle all document distribution needs automatically.  PrintBoss enables you to print, email, fax, or even archive (see next tip) automatically.  No longer waste your time figuring out which customer wants a hard copy of an invoice and which wants it emailed.  Let PrintBoss manage all that, saving you time to get out of the office.

    Archive Documents Automatically

    Moving from paper filing to electronic archiving can save you both time and money.  But even if you currently archive documents electronically, PrintBoss’ automatic document archiving can save you even more time.  As described above, PrintBoss can print, email, and archive documents automatically and simultaneously.  Thus you create an invoice then email it to your customer and archive it on your server all in one click.  PrintBoss will even dynamically name the file and folder on your server.

    The idea is to save you more time, to allow you to get out of the office and enjoy the warm summer months.  So stop wasting time exchanging check stocks and stumbling through document distribution.  Instead do it all with one click and then go get some sun!

  • How to Pick the Best Dressed Check Printing Software

    As always, the Oscars this past weekend were a hit.  Neil Patrick Harris did a fine job conducting the evening and the celebrities did their part giving us some touching, some funny, and some downright awkward moments.  Leading up to the awards each year, all news coverage is on who will or won’t win.  But Monday morning after the awards are doled out, no one cares about who won what.  All the talk show anchors discuss are who wore what.  Even years later, you hear more about and see more pictures of what stars wore to the Oscars than what parts they played that brought them there.

    We care a lot about how we and others dress.  But it’s not only about our clothing.  We care about how our food is “dressed,” how our homes are “dressed,” and even how our software is “dressed.”  When talking about check printing software, as we often do, it is this last dressing that we care most about.

    What is software “dressing?”  It can be design features, interactive features, social features, or, as is particularly important in accounting software, security features.  Dressing is often what differentiates comparative software.  When considering check printing software then, what software dressing is important?

    Adding bank accounts: You should be able to add bank accounts easily and with little to no cost.  As your business grows, the number of bank accounts from which you print checks often grows.  Your check printing software needs to be able to scale with you.  Having simple and intuitive bank account features, as well as having unlimited bank accounts with which to use is key.

    Electronic signatures: If you are printing checks from multiple bank accounts, chances are you will need multiple signatures on your checks.  A check printing software that enables you to securely store and print signatures on your checks is important.  Furthermore, the software’s ability to print certain signatures based on dollar amounts saves even more time.

    Employee rights security: Check printing software often do more than just print checks.  From archiving documents, to sending purchase orders via email, check printing software can perform multiple tasks.  For this reason, multiple employees in your office may use the software.  Having employee account security is essential.  Your check printing software should allow you to set up certain employee rights that enables them to perform their needed tasks but not others.

    There are many other check printing software dressings to consider, like automatic archiving, faxing, and Positive Pay file creation.  To learn more about those features and more, visit our features page.

    Interesting in testing out a check printing software?  Try PrintBoss free for 30 days with our free trial.

  • What Exactly is Blank Check Printing?

    Have you been watching the Cricket World Cup?  No.  Have you at least been checking the highlights and scores?  Probably not.

    For most Americans, watching cricket is akin to watching a Greek soap opera.  Things are happening, people are talking, but you’re not sure exactly what’s going on.  We try to relate it to things we know.  “It’s like baseball but with a flat bat.”  “It’s like hockey how you can go behind the goal.”  “It’s like a Chinese fire drill where people are just running around everywhere.”

    We realized that this is similar to many businesses’ concepts of blank check printing.  They try to relate it to the way they have printed checks historically.  Like how cricket relates to baseball with a bat and a ball, preprinted check printing relates to blank check printing in that you use a computer and you end up with a printed check.  While this is accurate, it is the many differences in the process of getting to that printed check, that make all the difference.  Where the cricket metaphor falls flat though is that while cricket is a different game, like baseball it is complicated.  Blank check printing on the other hand, is a simpler and less costly process than preprinted check printing.

    So what exactly is blank check printing?  In truth, the process of blank check printing is similar to what you and your business currently do.  You process check payments the same way as you always have in QuickBooks.  But instead of switching your many different check stocks in and out depending on what bank account you are printing the checks from, with blank check printing you can leave the same blank check stock in the printer and print all of your bank accounts to it.  This saves you time changing check stocks in and out of the printer.

    In QuickBooks, you then select PrintBoss as your check printer driver.  This passes the check information from QuickBooks to PrintBoss, which in turn connects the company information from QuickBooks with the corresponding bank information in PrintBoss.  With these two pieces, PrintBoss can print checks including company info, check number, amount, and bank information (account and routing numbers).  All of this is done automatically and saves you money by requiring only one check stock instead of multiple stocks for your multiple bank accounts.

    In the end, blank check printing saves you time and money.  It simplifies your accounting processes, enabling you to focus your extra resources elsewhere.  Cricket may look like baseball, but it’s not.  In the same way, blank check printing looks a lot like preprinted check printing, but it is easier, more efficient, and more cost effective.

    Try blank check printing free for 30 days with the PrintBoss free trial, and experience the benefits first hand.

  • Security and Your Check Printing Software

    Read any sporting magazine or watch the talking heads on ESPN and you’ll hear analysts say that the focus in most sports nowadays is on offense.  It’s sexy, it’s fun, it’s better TV.  Many even question whether we are seeing the last vestiges of great defenses like Ohio State this past Monday, or the Seattle Seahawks that will take the field this Sunday.  Could the Legion of Boom be the final hurrah of defense-centric champions?

    As is common, this started to make a lot of us here at Wellspring Software consider how this relates to check stock and check printing software.  A great defense in any sport is like great security in any accounting system.  Security in your accounting operations is perhaps more important than security anywhere else in your business.  A breach of security in any of your bank accounts opens your business to all types of fraud.  Check printing security in particular carries high risk as the data involved relates directly back to your bank accounts, the life blood of your business.

    There are many security weaknesses in check printing that many businesses do not consider.  For example, many companies still use preprinted check stock.  This is the type of check stock that comes with the MICR line (your account and routing numbers at the bottom of the check) as well as your company information (address, phone number, name, etc.) and check number already printed on the face of the check.  This seemingly harmless paper carries all of your bank information.  Have one of these unused checks stolen from your office or accidently dropped in the parking lot and your entire bank account is compromised.  Use blank check stock and enjoy the most secure check stock available.

    Many even small businesses write hundreds of checks a month.  Staying on top of the printing and depositing of those checks is a weak point of any accounting operation.  For this reason, Positive Pay is the most advanced check printing security measure available.  Positive Pay is a specific file that records all checks printed in a check run along with their corresponding data, such as account number, payee info, check number, etc.  The exact info required in the file is stipulated by your bank.  At the end of each run, this file is then sent to your bank.  Any check that is then attempted to be drawn from your bank account is compared against the Positive Pay file.  If any discrepancies exist, then no money is drawn on your account.  This way, even if your bank information is stolen, no fraudulent checks can be passed because they will not appear in your Positive Pay file.

    Is this actually the end of defense in professional sports?  Doubtful.  Just as great check printing security protects the most vital parts of your business, great defenses win championships.  Don’t let the talking heads fool you and don’t compromise your business with insecure check printing.

    Learn more about check printing security here.

  • Cut Costs with QuickBooks Check Printing

    There are two ways to increase your bottom line: 1) Increase Revenues and 2) Cut Costs.  Whether you’re in marketing, finance, accounting, sales, operations, or any other department, the measurability of your success rests on whether or not you are helping increase revenues or cut costs.

    Often businesses, particularly small and mid-sized companies, and the people who run them focus more on the first of those two ways, increasing revenues.  This is understandable as without sales you have no business.  But too often the second half of that equation is forgotten or at least not given enough attention.

    Small business owners often feel they don’t have the capital to invest in technologies that will “cut costs,” as those savings are typically not realized without time and scale.  “How can I invest $5,000 in something that won’t pay itself off for a couple years when I don’t have $5,000 right now?”

    This sentiment protects against unwise and expensive investments, but it also often prevents businesses from seeing high return investments.  Not all new technologies cost a lot and not all of them take years to realize their savings.  Check printing is a perfect example of this.  Most businesses pay their bills and employees with checks.  Most small and mid-size businesses use preprinted checks, often QuickBooks checks, which are checks that already have the MICR line and company information printed on them.  By using a QuickBooks check printing software like PrintBoss, which only costs $150, these same businesses can stop using preprinted checks and start using blank checks.  The $150 cost for the software will be earned back the first time blank checks are purchased.  While preprinted checks can cost over $300 per thousand, blank checks sell for only $60 per thousand.

    Investing in new solutions to cut costs and improve efficiency does not mean investing in expensive technologies.  Business owners do not have the luxury of unlimited budgets.  So when you’re looking to improve your bottom line by cutting costs you need to find inexpensive but effective solutions with a quick returns.  QuickBooks check printing software that allow you to print on blank check stock is an easy, effective, and simple solution for all businesses.

  • How Best to Print Checks in QuickBooks

    Over 55% of B2B payables are processed through checks.  Checks are the most reliable, securest, and most accepted form of B2B payment today.  It is for this reason that they have remained at the heart of business transactions.

    So what is the best way to print checks?  With QuickBooks, and most other host accounting packages, you have two options: 1) Print checks to preprinted check stock and 2) Print checks to blank check stock.  Many business owners and accountants don’t realize that this second method is even an option.  This is because many host accounting packages, QuickBooks included, do not come out of the box with this functionality.  QuickBooks alone only allows you to print checks to preprinted stock.  And as they say, what you don’t know will hurt you.  Printing checks to blank check stock saves you time and money over its preprinted alternative.

    QuickBooks invites you to print checks using its preprinted check stock.  Preprinted means that the check paper already has your bank information and company information printed on the check when you receive it.  This alone is a security risk.  When you print checks from QuickBooks, you must make sure you are using the correct check stock for the correct company and that you are using the correct check number.  You can see quickly the many opportunities for human error.  Add on top of this the cost of preprinted check stock ($368.99 per thousand) and you realize that not only is it error prone, but the QuickBooks check printing system is expensive.

    While printing checks to blank check stock is not a feature Intuit offers, there are many third party software, like PrintBoss, that enable this ability.  PrintBoss enables you to print all of your checks for all of your companies and all of your different bank accounts onto the same blank check stock.  PrintBoss stores your bank information on encrypted files and matches them with the company information coming from QuickBooks.  PrintBoss then prints the MICR line (the account and routing information at the bottom of a check), as well as your company information, amount, and check number on the check face.

    With PrintBoss you never have to worry about changing out your check stock from the printer, or the security risk of unused check stock lying around the office with your bank information printed on its face.  Not to mention, blank check stock costs a fraction of the price of preprinted stock at $60 per thousand.

    Printing checks onto blank check stock is the most secure, efficient, and cost effective way to pay your payables.

    Try the PrintBoss 30 day free trial today to experience these savings and enjoy worry free check printing.  Check PrintBoss out in the Intuit Marketplace to learn more.

  • Back-to-School Shopping for QuickBooks Check Printing

    The end of summer, marked by sweltering heat and back-to-school shopping is closing upon us.  For parents, back-to-school shopping can be time consuming and costly.  From multiple notebooks, to pens, pencils, colored pencils, and a new backpack, the bill at your local Wal-Mart can add up quickly.  So why not do some back-to-school shopping that will actually save you money?  Instead of spending all your money on notebooks your kids will probably just doodle in, spend it on something that will provide your business cost savings every year.  Spend it on PrintBoss.

    Does your business print checks from more than one bank account?  Then you need PrintBoss.  PrintBoss allows you to print checks from multiple bank accounts onto one blank check stock.  This saves you time and money, the two things that back-to-school shopping takes from you.Blank to printed check

    The beauty of PrintBoss lies in its simple and intuitive interface and its seamless integration with QuickBooks (as well as more than 30 other accounting softwares).  PrintBoss integrates with your QuickBooks as a printer driver.  This means that all you have to do is print checks as you normally would in QuickBooks, but set your checks to print to the PrintBoss printer.  PrintBoss harbors your banking information in secure, encrypted files and automatically prints the necessary MICR line information on each check.  This bank information is associated with the company name from QuickBooks company files. (Learn more about printing checks with PrintBoss)

    This means that all you do is click print in QuickBooks, and PrintBoss takes care of the rest automatically.  This saves you the time of switching in and out different check stocks, and saves you the money on purchasing various stocks for each bank account.  It’s really that easy.

    So as summer draws to a close, take yourself back-to-school shopping and get something that will actually save you money and give you more time for…your kids’ back-to-school shopping, I guess.

    Try PrintBoss free for 30-days and see how it can help your business.

  • QuickBooks Check Printing with PrintBoss Select and Enterprise

    We have had several clients ask us recently what the main differences are between our PrintBoss Select and Enterprise products.  In some cases, they have done the 30 day trial of PrintBoss Enterprise, but then when they purchase the software, they order PrintBoss Select.  Inevitably, we get calls asking why their demos had these features but now after they purchased the software, they can no longer do all of those same things.  In an effort to answer and prevent much of this confusion, we thought we’d take some time and space on our blog to explain the two and provide links to more information about each.

    PrintBoss Select

    At just $150, the Select version is designed as an out of the box check printing solution.  When we first ventured into the QuickBooks market, we found the user base to have slightly different needs than our historical clients.  This customer segment needed unlimited bank accounts and wanted to be able to print signatures on checks.  They wanted to be able to use Positive Pay and print logos on their checks as well.  They didn’t need things like emailing or archiving accounting documents.  In order to meet their needs, we created PrintBoss Select.  It is designed to be an inexpensive, easy to use, low maintenance check printing solution.Select & Ent.

    Select’s plug and play type structure does not lend itself to form customization or Citrix environments.  What it does do is enable top, middle, or bottom check printing.  It works with all versions of QuickBooks, including QuickBooks Online and it allows you to print deposit slips and create ACH payment files.  The market asked for something simple and intuitive, so we gave it to them.

    PrintBoss Enterprise

    Like its Select sibling, Enterprise was designed to be easy to use and intuitive.  At $795, it comes with all the bells, whistles, and extras you could ask for.  When compared to products with similar features, Enterprise’s $750 price point lies well below the competition.  While maintaining all of the features of Select, Enterprise adds further features and allows for more form customization.

    PrintBoss Enterprise allows you to email and fax copies of all of your accounting documents.  It will even automatically archive documents after being printed.  Part of this archiving feature is Enterprise’s ability to not only name documents based on things like company name or invoice number, but also create folders on your network if they do not already exist.

    Enterprise also works in a Citrix environment and works with other accounting packages beyond QuickBooks.  In general, PrintBoss Enterprise was designed to allow you to do anything and everything you need to do.

    For a quick breakdown on feature differences between Select and Enterprise, go to our Free Trial page and scroll to the bottom.  And while you’re there, download our free trial to see how both Select and Enterprise can save your company time and money, while increasing your security.  In the setup process of the free trial, you will be able to pick which version you want to try.


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