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  • Printing Checks from QuickBooks to Blank Bottom Checks

    “I setup PrintBoss easily with all my bank information and have it connected to QuickBooks, but I have always printed check on top and it is printing check on bottom.  How do I change this format?”

    This is a common refrain we get from new PrintBoss users.  It makes sense as many other check printing software use the check on top format as their default format.  Particularly for the QuickBooks market, where many are coming to PrintBoss from using pre-printed QuickBooks checks, which are check on top, this is a very reasonable request.Top vs Bottom checks

    When we created PrintBoss, particularly PrintBoss Select and Enterprise, both our QuickBooks versions, we anticipated this would be a common question.  So, we made changing between forms easy.  It’s so easy, in fact, that we put the instructions in a short FAQ:

    But there is a reason the PrintBoss default check format is check on bottom.  It’s quite simple really—banks prefer it that way.  Banks request that the MICR line be printed on the cleanest edge of the paper.  This is so it is easier for magnetic and optical readers used by banks to read it.  The cleanest edge on any check is the bottom edge.  With top checks, the MICR line is printed on a perforated edge that can sometimes be difficult for check readers to read.  With bottom checks, the MICR line is always on a clean edge, resulting in fewer declined checks.

    For this reason we suggest to new clients that they transition to bottom checks.  Again, we understand that they may have a stock of top checks that they want to use before buying new checks of any kind, so we made it easy to switch back and forth.  But for optimal check printing, bottom checks are the only way to go.

    Try the PrintBoss check printing software today with our 30-day free trial.  When you purchase any version of PrintBoss, you get 500 free bottom checks.

  • Back-to-School Shopping for QuickBooks Check Printing

    The end of summer, marked by sweltering heat and back-to-school shopping is closing upon us.  For parents, back-to-school shopping can be time consuming and costly.  From multiple notebooks, to pens, pencils, colored pencils, and a new backpack, the bill at your local Wal-Mart can add up quickly.  So why not do some back-to-school shopping that will actually save you money?  Instead of spending all your money on notebooks your kids will probably just doodle in, spend it on something that will provide your business cost savings every year.  Spend it on PrintBoss.

    Does your business print checks from more than one bank account?  Then you need PrintBoss.  PrintBoss allows you to print checks from multiple bank accounts onto one blank check stock.  This saves you time and money, the two things that back-to-school shopping takes from you.Blank to printed check

    The beauty of PrintBoss lies in its simple and intuitive interface and its seamless integration with QuickBooks (as well as more than 30 other accounting softwares).  PrintBoss integrates with your QuickBooks as a printer driver.  This means that all you have to do is print checks as you normally would in QuickBooks, but set your checks to print to the PrintBoss printer.  PrintBoss harbors your banking information in secure, encrypted files and automatically prints the necessary MICR line information on each check.  This bank information is associated with the company name from QuickBooks company files. (Learn more about printing checks with PrintBoss)

    This means that all you do is click print in QuickBooks, and PrintBoss takes care of the rest automatically.  This saves you the time of switching in and out different check stocks, and saves you the money on purchasing various stocks for each bank account.  It’s really that easy.

    So as summer draws to a close, take yourself back-to-school shopping and get something that will actually save you money and give you more time for…your kids’ back-to-school shopping, I guess.

    Try PrintBoss free for 30-days and see how it can help your business.

  • How To Save Money Printing QuickBooks Checks

    “Why should I print checks onto blank check stock?”

    We get this question all the time and frankly, if we didn’t have a good answer we would not have been in business for the past 25 years.  Really, the benefits are threefold: save time, save money, and increase security.  But today we are going to focus on the one that most customers focus on—save money.

    Printing QuickBooks checks onto blank check stock saves you money in a number of ways.  First and foremost, the cost of the check stock is much, MUCH less.  Just look at the price difference.  PrintBoss high security check stock costs $60 per thousand checks.  Intuit preprinted high security check stock costs $327.99 per thousand checks.  That’s a 547% increase in price.  Given that printing checks through PrintBoss adds zero extra steps to how you would print preprinted checks through QuickBooks, the cost saving is enormous.Holding piggy bank

    Beyond the simple (though extreme) cost of the checks, printing QuickBooks checks onto blank check stock saves you money in your operations.  Using blank check stock enables you to use one stock for all of your bank accounts.  So instead of storing 20 different check stocks for your 20 different bank accounts, store just one blank check stock and let PrintBoss print the necessary bank information onto each check.  This saves you in check inventory and helps cash flow as you don’t have to buy 20 different stocks at once.

    Using blank check stock also saves you money by saving you time.  We all know time is a scarce and valuable resource, and so when blank checks can save you from running back and forth between your desk and the printer to exchange checks, you save money.  Also, if your check numbers get off or you print a faulty check, PrintBoss can reprint any check with the correct check number at any time.  It’s that easy, and anything that simple saves you money.

    Saving money in your accounts payable process is easy when you print QuickBooks checks onto blank check stock.  Check out the other benefits and features of PrintBoss, or experience the savings yourself by downloading the PrintBoss 30-day free trial.

  • Printing Checks from the Cloud with QuickBooks Online

    Coming off of the Scaling New Heights 2014 conference, we've received a lot of inquiries about whether PrintBoss works with QuickBooks Online.  At the conference last month, Intuit made it clear that the future of QuickBooks is in their online version.  This is not to say they are abandoning their desktop version, but most development will be for the cloud software.  They are encouraging this focus also in their third-party developers.  By putting on conferences like QuickBooks Connect and only inviting apps supported by QuickBooks Online, Intuit is making it clear they want to push their cloud software.  We talked a lot about this after the conference.

    Coming away from SNH14, it is understandable that many QuickBooks users and Pro Advisors had questions about QBO and its environment.  For this reason we wanted to take this space to answer some of these questions.Cloud printing

    First and foremost, yes PrintBoss Select and Enterprise work with QuickBooks Online.  By installing the PrintBoss printer driver on your local network or computer, you can print checks from QuickBooks Online to your PrintBoss printer driver.

    When using PrintBoss with QuickBooks Online, it is necessary to use the Internet Explorer web browser.  All other web browsers render the QuickBooks Online output as an image instead of as text.  IE is the only one to render the QBO output as text.  By doing this, IE enables PrintBoss to manipulate the page and allow top, middle, and bottom check positions.

    Beyond this IE requirement, PrintBoss functions the same in QBO as it does on the desktop QuickBooks applications.  As Intuit makes this push into the cloud, PrintBoss will continue to enable you to print checks onto blank check stock, saving you time and money.  We are currently in development with a QBO only PrintBoss app that will make this even easier, so stayed tuned for more on that in the coming year.

    If you have any other questions, contact us here or try PrintBoss yourself with our 30 day free trial.

    We’ll see you in the cloud!

  • QuickBooks Check Printing with PrintBoss Select and Enterprise

    We have had several clients ask us recently what the main differences are between our PrintBoss Select and Enterprise products.  In some cases, they have done the 30 day trial of PrintBoss Enterprise, but then when they purchase the software, they order PrintBoss Select.  Inevitably, we get calls asking why their demos had these features but now after they purchased the software, they can no longer do all of those same things.  In an effort to answer and prevent much of this confusion, we thought we’d take some time and space on our blog to explain the two and provide links to more information about each.

    PrintBoss Select

    At just $150, the Select version is designed as an out of the box check printing solution.  When we first ventured into the QuickBooks market, we found the user base to have slightly different needs than our historical clients.  This customer segment needed unlimited bank accounts and wanted to be able to print signatures on checks.  They wanted to be able to use Positive Pay and print logos on their checks as well.  They didn’t need things like emailing or archiving accounting documents.  In order to meet their needs, we created PrintBoss Select.  It is designed to be an inexpensive, easy to use, low maintenance check printing solution.Select & Ent.

    Select’s plug and play type structure does not lend itself to form customization or Citrix environments.  What it does do is enable top, middle, or bottom check printing.  It works with all versions of QuickBooks, including QuickBooks Online and it allows you to print deposit slips and create ACH payment files.  The market asked for something simple and intuitive, so we gave it to them.

    PrintBoss Enterprise

    Like its Select sibling, Enterprise was designed to be easy to use and intuitive.  At $795, it comes with all the bells, whistles, and extras you could ask for.  When compared to products with similar features, Enterprise’s $750 price point lies well below the competition.  While maintaining all of the features of Select, Enterprise adds further features and allows for more form customization.

    PrintBoss Enterprise allows you to email and fax copies of all of your accounting documents.  It will even automatically archive documents after being printed.  Part of this archiving feature is Enterprise’s ability to not only name documents based on things like company name or invoice number, but also create folders on your network if they do not already exist.

    Enterprise also works in a Citrix environment and works with other accounting packages beyond QuickBooks.  In general, PrintBoss Enterprise was designed to allow you to do anything and everything you need to do.

    For a quick breakdown on feature differences between Select and Enterprise, go to our Free Trial page and scroll to the bottom.  And while you’re there, download our free trial to see how both Select and Enterprise can save your company time and money, while increasing your security.  In the setup process of the free trial, you will be able to pick which version you want to try.


  • The Unalienable Right of Check Writing

    “We hold these truths to be self-evident, that all men are created equal, that they are endowed by their Creator with certain unalienable Rights, that among these are Life, Liberty and the pursuit of Happiness.”

    July 4th, 1776 this line was first published in the Declaration of Independence.  It has come to not only define our country, but each one of us, individually, in our pursuit of a better, more prosperous life.  What many Americans don’t know, and this is a hotly debated topic amongst historians1, is that originally those were not the only “unalienable rights” perceived by Jefferson.  The exact wording of the original document is unknown, but it is believed it went something like this: “…unalienable Rights, that among these are Life, Liberty, the pursuit of Happiness, and saving Time and Money through check writing.”Declaration of Independence

    It should be understood that in 1776, the concept of checks was somewhat new to the world.  Though check writing had started nearly a century earlier across the pond, these early banks did not have the systems to efficiently clear and process check payments.  Couriers were sent from one bank to another, often requiring long travel to collect money.  Not only was this time consuming, but the guarantee of funds was not always there, resulting in the first “bounced” checks.  But chief among these issues, according to historians2, was that for those with multiple bank accounts there was no efficient and inexpensive way to write checks.  This prevented all but the elite from writing checks.

    For these reasons, our forefathers omitted this final unalienable right3.  How can something be a right to all if only a few can afford it?  Then 214 years later, in 1990, what had only been perceived as an unalienable right, finally became reality.  The invention of PrintBoss 24 years ago lead a groundswell of support to reexamine the Declaration of Independence and add in what was once taken out4.  It is every man and woman’s right to print checks from multiple bank accounts in an efficient and affordable manner5.  PrintBoss enabled and still enables this right through an inexpensive software ($150) and an intuitive interface.  What’s more, PrintBoss maintains this right through increased security in both its software and its PrintBoss Check Stock.

    As we all know, government is a slow mechanism, and so the Declaration has not yet been changed.  But it doesn’t take a document to provide you your unalienable rights…it takes a software like PrintBoss.

    Express your rights with our 30-day Free Trial and write checks from multiple check accounts onto one blank check stock and save time and money.

    Happy Independence Day!


    1.  There is no record of this topic being discussed or debated by historians.

    2.  Historians never said this.

    3.  It was omitted because it was never discussed.

    4.  Groundswell is a relative term.

    5.  This is at the core of our belief here at Wellspring Software.

  • Scaling New Heights 2014 Recap: We are definitely climbing higher

    The Scaling New Heights conference has established itself in two ways.  1) As an industry barometer, which gives us a clear reading of the QuickBooks market. Are sales strong or languid? What 3rd party products are helping to focus sales? And 2) as an accurate road sign guiding us to stay aware of the newest features and programs offered by Intuit, and to stay in the mainstream of new technology designed to enhance the use of QuickBooks.

    The conference is always informative, interesting and even entertaining.  Joe Woodard, the host of the conference, explained how the new online version of QuickBooks will clean up the process of using QuickBooks just as effectively as a “poop-less cat” would keep a clean litter box.  Joe and Intuit both stressed that while the QuickBooks desktop versions would not be going away anytime soon, most development will be going into QuickBooks Online.

    JW Marriott San AntonioInterestingly, Intuit indicated it would not strive for building parity between the desktop and online versions, but instead expects the “Intuit Ecosystem” to bring about that parity through 3rd party app development.  In this effort, Intuit claims they are working to open up their IPP (Intuit Partner Platform) so that developers have more access to data.  Intuit even held a developer open forum where the IPP team took uncensored questions.  The packed room indicated how much the “Intuit Ecosystem” has really grown.

    This “Intuit Ecosystem” was an important topic of discussion.  Not only is Intuit working to leverage it for QuickBooks Online parity, but it is also using it to partner with companies like American Express to fulfill all business needs, not just bookkeeping ones.  This partnership, for example, will allow QuickBooks users to utilize American Express Open’s small business alternate funding options.  These funding options are not typically available through banks.  American Express is also enabling receipt matching with QuickBooks Online.  More partners will enable more tools to solve all types of business problems.

    The 2014 Scaling New Heights was the largest of its kind ever. It attracted QuickBooks Pro Advisors from all corners of the country. The exchange of information among attendees was a constant theme both in the structured presentations, in the sessions and at every meal or social event.  The sharing of information and ideas was exhilarating.

    The location, the JW Marriott in San Antonio, was a perfect venue for the event because it was both beautiful and focused. It was difficult to ignore the breath taking beauty that created an environment where you never got bored.  You always looked forward to the next planned activity that was sure to make you better for your investment.

    We need more events like Scaling New Heights where we come together with a common focus and everyone leaves happier and smarter because we all shared something valuable.  We look forward to seeing everyone next year at the Hyatt Regency in New Orleans, June 21-24.

  • QuickBooks Add-Ons on Display at Scaling New Heights 2014

    We’re only 2 days away from the Scaling New Heights conference in San Antonio.  We can only imagine everyone else in the QuickBooks accounting world is as excited as we are…well, maybe not AS excited.  Here at Wellspring Software, we love going to these QuickBooks specific conferences.  The QuickBooks market is the biggest small and mid-sized business accounting market, and it is still growing.  Consequently, the QuickBooks add-on market is pretty enormous as well.  But beyond its size, it is also on the cutting edge of the accounting industry.  As a QuickBooks add-on that is right where we want to be.  We get a kick out of talking to others in the industry, whether we are talking about how PrintBoss can help their business by improving their accounts payable processes, or just discussing the newest trends in the industry.  No matter what the topic of conversation is, any conversation you have at Scaling New Heights is going to be interesting.

    For this reason, we hope everyone will come to the PrintBoss booth (#32) to tell us about your business and what you are looking for in the QuickBooks add-on market.  As an enticement and to learn a little about all the QuickBooks Pro-Advisors out there, we are running a campaign this year, where anyone that comes to our booth and takes a 1 minute survey, will receive a $5 Starbucks gift card.  That’s like charging a consulting rate of $300/hour!  That’s pretty goodJ.

    We hope to see you in San Antonio and please stop by the PrintBoss booth to talk QuickBooks add-ons, get a Starbucks card, and get to know us.  See you in a few days!

  • MICR Check Printing and QuickBooks

    For nearly 25 years, Wellspring Software has helped small and medium sized businesses print checks from multiple bank accounts onto blank check stock.  This is also called MICR check printing.  MICR refers to the account and routing number characters printed at the bottom of all checks, which are supposed to be printed in MICR toner.  Over these past 25 years, Wellspring Software has helped over 10,000 businesses print MICR checks from their accounting package onto blank check stock.

    What is always amazing is that we meet and talk with people every day, be it on the phone or at conferences, that don’t realize MICR check printing is possible.  Even more, they don’t realize how much money they are losing printing checks onto preprinted check stock.  For those who might not be accustomed to the check business lingo, preprinted checks refer to the checks that come preprinted with the MICR line as well as your business address, bank address, and the check number.  As you are reading this article, you probably handle the check writing for your company.  In that case, you might even purchase your company check stock.  Whether you purchase it direct from your bank or from Intuit, you know that it can be expensive.  To purchase 1,000 sheets of Intuit’s high security check stock, it will cost you $327.99.  When you buy 1,000 of Wellspring Software high security blank check stock, it only costs you $60.  Those are huge savings.

    Again, many businesses don’t realize that you don’t have to print checks onto preprinted check stock.  The reason so many businesses have taken to it though, is due not only to the cost savings, but also the increased security.  PrintBoss not only provides security features in its software to protect your accounts, but it also eliminates the liability of unused preprinted check stock lying around your office with your bank information printed on the front.  For more on PrintBoss software security features, read this blog or for check stock security, read this blog.

    MICR check printing with QuickBooks is easy, secure, and inexpensive when you do it with PrintBoss.  To make it even easier, PrintBoss is only $150 and that includes 500 blank checks.  If your business prints from more than one bank account, MICR check printing is the best check payment method for you.

    Try the PrintBoss 30 day free trial to see how MICR check printing can help your business.

  • Unlimited Seats for your QuickBooks Add-On

    A common question we get regarding our QuickBooks add-on software, PrintBoss, is, “how many seats come with a license?”  This is an important question for many QuickBooks users, as they have several people in their office that use QuickBooks.

    Most QuickBooks versions today come with a defined number of seats per license.  More seats costs more money.  Consequently, when evaluating and valuing a QuickBooks add-on, it is important to know if it will work in your current QuickBooks environment.  Most QuickBooks add-ons, like QuickBooks itself, come with a limited number of seats, or the pricing structure is based on the number of seats required.  Particularly as the market moves toward cloud applications which are typically subscription based, charging per seat is easier and more lucrative.

    When people see our small $150 price tag for PrintBoss Select and then see that it also includes 500 blank checks to get them started, it is understandable that their assumption is that the license only covers one or two seats.  The fact is, a $150 PrintBoss Select license has unlimited seats.  Once PrintBoss is installed on a network, then as many seats on that network that want can access PrintBoss. We call them workstation installations.  Here’s an FAQ we have on how to do the various PrintBoss installs.

    The purpose of PrintBoss is to enable you to print checks from QuickBooks onto blank checks, and to improve and automate your document distribution…no matter how many people use it.  We understand that in any given company these two processes are not confined to one individual.  For that reason we designed PrintBoss to enable communication and workflow between any number of people.

    Try our 30-day free trial of PrintBoss to experience how PrintBoss can work for your office.

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