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check printing software

  • PrintBoss Reseller Program Makes You Money

    Thank you to everyone who stopped by the PrintBoss virtual booth at the QuickBooks Virtual Conference.  It was great to talk with you about your check printing needs and frustrations, and figure out how PrintBoss can meet those needs and cure those frustrations.  In our 25 years of experience, we’ve found that enabling businesses to print checks from multiple bank accounts onto one blank check stock solves a lot of problems.

    A common question that came up during our chats with conference attendees was whether or not we have a reseller program.  We were very pleased to hear this because in fact there is a PrintBoss reseller program and we believe it is a great way to not only help end users get the product they need, but it also provides a lucrative revenue stream for PrintBoss Partners.

    There are two ways for PrintBoss Partners to make money through our reseller program.  1) You register your clients with Wellspring Software and any time they purchase something with us, you earn a commission; or 2) You purchase product directly from Wellspring Software at a discount for your client.  However you manage your clients, with the PrintBoss Partner Program, your clients get the product they need and you earn more offering it to them.

    It’s easy becoming a PrintBoss Partner too!  Simply create an account at www.wellspringsoftware.com, and then fill out the “Partner Application”.  Once accepted, you can start earning money right away.  It’s simple, quick, and lucrative.

    For more information on the PrintBoss Partner Program, email us at printboss@wellspringsoftware.com, or call us at (636)527-6100.  We look forward to working with you!

  • Print Checks to Blank Check Stock for Accountants

    If you print checks from more than one bank account, you need PrintBoss.  We’ve uttered this line to many potential customers whether at conferences or over the phone.  What we mean by this is that it is more cost and time effective to use blank check stock than preprinted stock when printing from two or more bank accounts.  This axiom applies to all businesses.  For the purposes of this blog, we would like to focus today on the impact of PrintBoss for accountants and bookkeepers.

    When you are managing multiple companies’ books, there are significant security risks surrounding the data you use and the processes in which you use that data.  Because of this, a banal task like check printing becomes fraught with liability.  The threat of your clients’ bank information being stolen is real and significant.  While QuickBooks offers software security, printing checks to preprinted check stock (check stock that comes preprinted with company name, address, check number, and account and routing numbers) brings with it inherent risks.  What if your clients’ stock is stolen?  What if someone sees the unused stock lying around the office and steals the bank information?

    For both of these reasons, you must keep your clients’ unused preprinted stock under lock and key.  This can be a hassle in terms of space (do you have enough lock boxes in your office?), as well as in terms of time spent having to retrieve each stock from locked closets and drawers.  With blank check stock, unused stock is never a security risk.  It contains all the sensitive information of blank, white paper.  You can leave it anywhere you want in your office that is most convenient, like on your desk top if you want, and you will not increase your liability risk.

    Using blank checks as an accountant will also save you considerable costs as you will only have to buy one check stock.  While with preprinted checks you would have to buy individual check stocks for each client, with blank check stock you can use the same stock for every client.  Furthermore, while a stock of 1,000 preprinted checks can cost over $300, a stock of 1,000 blank checks costs $65 or less.  Multiply that savings by the number of clients you have and you can start to imagine the enormous savings that printing checks to blank check stock allows.

    Blank check stock not only increases your accounting security, but it saves you money doing it.  Use one check stock for all your clients and save time and money.  That’s why we tell people, if you print checks from more than one bank account, you need PrintBoss.

    Try PrintBoss free today with our 30 day free trial.

  • Kentucky Derby Hats and Check Printing Features

    Tomorrow marks the 141st running of the Kentucky Derby.  The race is an iconic event in American culture.  While the three events comprising the Triple Crown define the sport of horse racing, to the general public, the Kentucky Derby stands as the Super Bowl of the sport.  Yet, given the horse race itself only lasts about two minutes, it is much more the history and pomp and circumstance of the event which provides its fame.  And there may be nothing more pompous than the famous hats that fill Churchill Downs the first Saturday of every May.

    It is these hats that have come to define or at least symbolize the Kentucky Derby.  As they add color to the horse racing event, we wondered what adds color to check printing software.  What are the “hats” of these QuickBooks add-ons?  In other words, what are the important features surrounding check printing?

    Security

    Check and accounting security is the most important issue surrounding payments.  Protecting your sensitive information, including financial figures and bank account information, is paramount in any software you use.  Features like data encryption and login protection, are essential.  Being able to control user rights enables businesses to efficiently utilize their workforces without jeopardizing security.

    Positive Pay

    Positive Pay is a little known feature in the check payment world, yet it is the most secure way to process checks.  Positive Pay files contain all the information of a check run, including the check number, amount, and payee information for every check printed.  This file is then given to the bank.  In order for money to be drawn on the bank account then, any check sent to the bank must match the information on the Positive Pay file.  If it does not, then the check is rejected.  By using a check printing software that automatically creates Positive Pay files, businesses can protect themselves efficiently.

    Signatures

    All checks need to be signed.  Some businesses even use signing rules based on dollar amounts or bank accounts to determine who in the company needs to sign.  Using a check printing software that enables electronic signatures with signing rules will not only save time and headache finding the right people to sign each check, but will also maintain security through encrypted signature files.

    Email and Archive Documents

    Paperwork doesn’t end when the check is printed.  Unfortunately, this is often just the beginning (or at best the middle).  Whether it is a copy of the invoice, a purchase order, or any other information, accounting documents need to either be sent or archived.  A good check printing software will allow all documents surrounding a payment to be attached and sent or archived.  By creating PDFs of the docs, they can be sent in an email or saved on a server.  Either way, document distribution is a necessary feature to complete a check payment.

  • Save Time with Check Printing Software

    Summer is approaching and no one, not even accountants, want to be stuck inside when the warm weather arrives for good.  With those beach days just around the corner, we figured some time saving techniques could prove useful to help even the busiest bookkeepers catch a few rays.

    Blank Check Stock

    While we all need to get out of our chairs more often, doing so to change out check stock in the printer gets old.  If you print checks from more than one bank account you know what we’re talking about.  Instead of using different preprinted check stock for every bank account, use one blank check stock.  By using a check printing software like PrintBoss, you can print all of the necessary check information like the company name, address, check number, and MICR line for each bank account on the check face.  This way you can print all of your payables from all bank accounts quickly and easily.

    Document Distribution

    Clients always want documents delivered in different ways.  Some prefer email only.  Some want hard copies.  Others want both.  Some even still want them faxed.  We all spend a lot of time fulfilling these requests.  Instead, handle all document distribution needs automatically.  PrintBoss enables you to print, email, fax, or even archive (see next tip) automatically.  No longer waste your time figuring out which customer wants a hard copy of an invoice and which wants it emailed.  Let PrintBoss manage all that, saving you time to get out of the office.

    Archive Documents Automatically

    Moving from paper filing to electronic archiving can save you both time and money.  But even if you currently archive documents electronically, PrintBoss’ automatic document archiving can save you even more time.  As described above, PrintBoss can print, email, and archive documents automatically and simultaneously.  Thus you create an invoice then email it to your customer and archive it on your server all in one click.  PrintBoss will even dynamically name the file and folder on your server.

    The idea is to save you more time, to allow you to get out of the office and enjoy the warm summer months.  So stop wasting time exchanging check stocks and stumbling through document distribution.  Instead do it all with one click and then go get some sun!

  • Blank Check Printing Changes the Paradigm

    You can’t fit a round peg into a square hole.  We’ve been hearing that since we were one year old.  While this is true, maybe it is not an issue of the peg but rather the hole.  The startup Monohm, out of Berkeley, California are asking this exact question.  They are attempting to change the paradigm of smartphone technology.  Instead of a rectangular phone, they are envisioning a circular one.

    While Monohm might be the first to take this paradigm shift literally from a square something to a circular one, they are not the first to propose a better way of doing something, even if it bucks a trend.  Businesses have printed checks onto preprinted stock for decades.  While in the beginning you simply ordered checks directly from your bank, as time went on you could get preprinted checks from many different vendors.  But at the end of the day, they were still just preprinted checks.  The issue was that they cost a lot, they were a security risk as sensitive information was printed on their face, and they were cumbersome if you had more than one bank account.

    So instead of sticking with that square peg, Wellspring Software, 25 years ago, allowed companies to buy one blank check stock and print their own bank and company information on the check face.  This stock was not only much cheaper, but it also allowed businesses to use just one stock for all their accounts.

    In the end, changing to blank check stock changed the check printing paradigm.  If you print checks from more than one bank account, try PrintBoss today with our 30 day free trial, and save time and money.

  • How to Pick the Best Dressed Check Printing Software

    As always, the Oscars this past weekend were a hit.  Neil Patrick Harris did a fine job conducting the evening and the celebrities did their part giving us some touching, some funny, and some downright awkward moments.  Leading up to the awards each year, all news coverage is on who will or won’t win.  But Monday morning after the awards are doled out, no one cares about who won what.  All the talk show anchors discuss are who wore what.  Even years later, you hear more about and see more pictures of what stars wore to the Oscars than what parts they played that brought them there.

    We care a lot about how we and others dress.  But it’s not only about our clothing.  We care about how our food is “dressed,” how our homes are “dressed,” and even how our software is “dressed.”  When talking about check printing software, as we often do, it is this last dressing that we care most about.

    What is software “dressing?”  It can be design features, interactive features, social features, or, as is particularly important in accounting software, security features.  Dressing is often what differentiates comparative software.  When considering check printing software then, what software dressing is important?

    Adding bank accounts: You should be able to add bank accounts easily and with little to no cost.  As your business grows, the number of bank accounts from which you print checks often grows.  Your check printing software needs to be able to scale with you.  Having simple and intuitive bank account features, as well as having unlimited bank accounts with which to use is key.

    Electronic signatures: If you are printing checks from multiple bank accounts, chances are you will need multiple signatures on your checks.  A check printing software that enables you to securely store and print signatures on your checks is important.  Furthermore, the software’s ability to print certain signatures based on dollar amounts saves even more time.

    Employee rights security: Check printing software often do more than just print checks.  From archiving documents, to sending purchase orders via email, check printing software can perform multiple tasks.  For this reason, multiple employees in your office may use the software.  Having employee account security is essential.  Your check printing software should allow you to set up certain employee rights that enables them to perform their needed tasks but not others.

    There are many other check printing software dressings to consider, like automatic archiving, faxing, and Positive Pay file creation.  To learn more about those features and more, visit our features page.

    Interesting in testing out a check printing software?  Try PrintBoss free for 30 days with our free trial.

  • What Exactly is Blank Check Printing?

    Have you been watching the Cricket World Cup?  No.  Have you at least been checking the highlights and scores?  Probably not.

    For most Americans, watching cricket is akin to watching a Greek soap opera.  Things are happening, people are talking, but you’re not sure exactly what’s going on.  We try to relate it to things we know.  “It’s like baseball but with a flat bat.”  “It’s like hockey how you can go behind the goal.”  “It’s like a Chinese fire drill where people are just running around everywhere.”

    We realized that this is similar to many businesses’ concepts of blank check printing.  They try to relate it to the way they have printed checks historically.  Like how cricket relates to baseball with a bat and a ball, preprinted check printing relates to blank check printing in that you use a computer and you end up with a printed check.  While this is accurate, it is the many differences in the process of getting to that printed check, that make all the difference.  Where the cricket metaphor falls flat though is that while cricket is a different game, like baseball it is complicated.  Blank check printing on the other hand, is a simpler and less costly process than preprinted check printing.

    So what exactly is blank check printing?  In truth, the process of blank check printing is similar to what you and your business currently do.  You process check payments the same way as you always have in QuickBooks.  But instead of switching your many different check stocks in and out depending on what bank account you are printing the checks from, with blank check printing you can leave the same blank check stock in the printer and print all of your bank accounts to it.  This saves you time changing check stocks in and out of the printer.

    In QuickBooks, you then select PrintBoss as your check printer driver.  This passes the check information from QuickBooks to PrintBoss, which in turn connects the company information from QuickBooks with the corresponding bank information in PrintBoss.  With these two pieces, PrintBoss can print checks including company info, check number, amount, and bank information (account and routing numbers).  All of this is done automatically and saves you money by requiring only one check stock instead of multiple stocks for your multiple bank accounts.

    In the end, blank check printing saves you time and money.  It simplifies your accounting processes, enabling you to focus your extra resources elsewhere.  Cricket may look like baseball, but it’s not.  In the same way, blank check printing looks a lot like preprinted check printing, but it is easier, more efficient, and more cost effective.

    Try blank check printing free for 30 days with the PrintBoss free trial, and experience the benefits first hand.

  • Let PrintBoss Be Your Check Printing Valentine

    Tomorrow is Valentine’s Day, a day dedicated to celebrating the relationships in your life that bring you joy and love.  If you don’t already have a valentine, or even if you do, let PrintBoss be yours and celebrate the joys of saving time, money, and increasing security.  While it’s only a software, what other relationship in your life will work tirelessly to give you the results you desire?  What relationship will never let you down and even comes with the support of an award winning staff?  PrintBoss is designed to make your check printing easier and less expensive.

    So let PrintBoss be your valentine and start saving time and money this Valentine’s Day.  You can even start out the relationship slowly with our 30 day free trial.  PrintBoss isn’t asking you to meet the parents on the first date.  Get to know it, then commit.

    To help persuade you to be its valentine, PrintBoss has written you a love letter.  We hope you say yes, as there is nothing PrintBoss loves more than improving your check printing process.

     

    Valentines day poem

  • The State of B2B Payments

    Earlier this week, President Obama delivered his penultimate State of the Union address.  Whether you agree with his assessment of our country’s condition or the future he envisions for it, the practice of looking back and analyzing where we were, where we’ve come, and where we’re going is a productive exercise.  In this spirit, we thought it a good time to take a look at B2B payments, their past, present, and future.

    Historically, check payments own the B2B market.  In 2004, 81% of B2B payments were made by check.  Today that number is down to 50%, according to a survey by the Association for Financial Professionals.  But within this figure the survey notes there is a difference between large companies (those with revenues exceeding $1 billion) and smaller organizations.  Larger businesses process only 40% of their B2B payments by check, while these smaller companies pay 63% of their payments by check.  Larger organizations use wire transfers and ACH payments more than their smaller counterparts.  Wire transfers are often too expensive for small companies, as too are ACH payments.

    Both wire and ACH are also more difficult for small businesses to convince vendors and customers to use.  In fact, 82 percent of survey respondents indicated that they do not use electronic payment methods because they can’t get customers to pay that way.  74 percent said suppliers too won’t pay electronically.

    Here in lies the issue facing B2B payments.  While check payment loses its hold on the market, what is taking its place?  The answer is many things.  ACH payments, wire, credit card, debit card, and EFT payments all make up the other 50%.  This causes issue as all companies use different methods and thus require and request separate payment methods.  The payment field is becoming fractured.

    But there are benefits to electronic payments.  Cost savings, improved cash forecasting, and fraud control were all noted as benefits of electronic payments.  The question then is will one of the before mentioned methods rise above the rest to become a ubiquitous tool, providing not only the savings and security of electronic payments, but the ease of use and acceptance that checks have had for so many decades?

    We do not feign to know the answer to this question (we are not soothsayers after all), and since we don’t, we have worked to make it easier to use any of these methods.  PrintBoss enables you to create checks, ACH files, and even virtual credit card payments with a click of a button.  The key is flexibility and PrintBoss provides that.

    What will the B2B payments landscape look like in the future?  Chances are it will be even more focused on electronic payments, but which ones?  It’s hard to say, but what we can say is that PrintBoss makes your payments today easier and more secure.

  • Security and Your Check Printing Software

    Read any sporting magazine or watch the talking heads on ESPN and you’ll hear analysts say that the focus in most sports nowadays is on offense.  It’s sexy, it’s fun, it’s better TV.  Many even question whether we are seeing the last vestiges of great defenses like Ohio State this past Monday, or the Seattle Seahawks that will take the field this Sunday.  Could the Legion of Boom be the final hurrah of defense-centric champions?

    As is common, this started to make a lot of us here at Wellspring Software consider how this relates to check stock and check printing software.  A great defense in any sport is like great security in any accounting system.  Security in your accounting operations is perhaps more important than security anywhere else in your business.  A breach of security in any of your bank accounts opens your business to all types of fraud.  Check printing security in particular carries high risk as the data involved relates directly back to your bank accounts, the life blood of your business.

    There are many security weaknesses in check printing that many businesses do not consider.  For example, many companies still use preprinted check stock.  This is the type of check stock that comes with the MICR line (your account and routing numbers at the bottom of the check) as well as your company information (address, phone number, name, etc.) and check number already printed on the face of the check.  This seemingly harmless paper carries all of your bank information.  Have one of these unused checks stolen from your office or accidently dropped in the parking lot and your entire bank account is compromised.  Use blank check stock and enjoy the most secure check stock available.

    Many even small businesses write hundreds of checks a month.  Staying on top of the printing and depositing of those checks is a weak point of any accounting operation.  For this reason, Positive Pay is the most advanced check printing security measure available.  Positive Pay is a specific file that records all checks printed in a check run along with their corresponding data, such as account number, payee info, check number, etc.  The exact info required in the file is stipulated by your bank.  At the end of each run, this file is then sent to your bank.  Any check that is then attempted to be drawn from your bank account is compared against the Positive Pay file.  If any discrepancies exist, then no money is drawn on your account.  This way, even if your bank information is stolen, no fraudulent checks can be passed because they will not appear in your Positive Pay file.

    Is this actually the end of defense in professional sports?  Doubtful.  Just as great check printing security protects the most vital parts of your business, great defenses win championships.  Don’t let the talking heads fool you and don’t compromise your business with insecure check printing.

    Learn more about check printing security here.

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