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  • Growth of the World Wide Web and PrintBoss Check Printing Software: Chicken or the Egg?

    Everyone is celebrating this week as the World Wide Web turns 25.  It truly is a global birthday, as few can say they have never interacted with the global network.  “www.” has prefaced nearly every great startup over the past 25 years, and played a pivotal role in the development of the old stalwarts as well.  But has this network gotten too much credit?  Is it even responsible for its own success?

    Most this week have celebrated Tim Berners-Lee for his pioneering work as the inventor of the Web.  It is said that it was his proposal for an information management system in March of 1989 and his continued work as the director of the World Wide Web Consortium and the founder of the World Wide Web Foundation that has resulted in the Web’s ubiquitous acceptance and success today.  This is all well and good, but here at Wellspring Software we know that there is another correlation that is generally overlooked that is at least modestly responsible for the Web’s success.

    It is rarely documented and thus few realize that while the seed for the Web was planted in 1989 it was with the invention of a certain check printing software in 1990 that helped the Web gain popularity.  Back in those days, the software was called LaserCheck.  Developed by two young brothers, this DOS based application enabled small to mid-sized businesses to print their own checks.  Today, this software’s Windows based relative is known as PrintBoss.  Is it coincidence that as PrintBoss grew from its roots in 1990, the World Wide Web grew too?

    “As much as most would like to say it was organic acceptance, the Web’s growth is probably more attributable to Wellspring Software and its check printing software than anything else,” an anonymous source close to the situation said this week.

    “I suppose it could have been the other way around,” another Web user commented.  “Did PrintBoss spread the Web, or did the Web spread PrintBoss.  It’s kind of a chicken or the egg type of thing.”

    “That is a ridiculous question.  Obviously the Web helped spread PrintBoss more than PrintBoss spread the web,” said a clearly intoxicated Web fanatic.  “PrintBoss is a check printing software for goodness sake!”  Exactly.

    We have reached out to Tim Berners-Lee for comment on this divisive issue, but have been told by his lawyers that he has no comment because, “Mr. Berners-Lee has no idea what you are talking about.”  Sure he doesn’t.  A likely story for someone who’s reputation is on the line.

    Regardless of which is the driving force, the correlation between the rise of the World Wide Web and that of PrintBoss the check printing software is undeniable.  But does it really matter anyway?  Both save users time and money and that’s all that really matters.  We’ll just call it a symbiotic relationship.

    Try visiting our PrintBoss 30-day free trial World Wide Web site to download the trial yourself and experience the savings.

  • The Future of Electronic Payment Software

    We’ve been working hard recently to develop an electronic payment software that meets the needs of the small to medium size business market.  The difficulty is finding a solution that meets everyone’s needs.  25 years ago we got into the check printing business because we knew we could have an impact on a lot of companies.  Everyone paid bills with checks then.  In fact, up until 2004, over 95% of business payables were processed through check payments.  95%!

    This is an incredible statistic, especially as you look at the current payments industry landscape.  As more and more businesses look for an electronic payment solution that satisfies their needs, what we are finding is that no business is the same and thus their needs and wants differ.  The days of everyone processing payments the same way, by check, are fleeting.  While still over half of business payables are processed by check (according to the Association for Financial Professionals 2013 survey), companies are actively searching for an electronic method.  As of yet no one way has emerged as the B2B electronic payment solution, and the chances are no one way will.  The rate that technology develops and the increasing number of innovators in the market makes it difficult for one payment method to grab hold.  It is a safe bet to assume that moving forward no one method of payment will be as ubiquitous as checks once were.

    So what does this all mean?  It means that as a company you must be nimble.  Whether you are a vendor receiving payments from your clients, or a client paying numerous vendors, companies will require payment in different ways.  As such, your company should be positioned to accept and pay through these different methodsElectronic payment software, like PrintBoss, that enable a group of payables to be processed in one run but through various payment methods is the future.  To process checks, virtual credit cards, and ACH payments at the same time, with one click of a button allows your business to be nimble, develop with technological advancements, and work with all vendors and clients.

    Try PrintBoss free for 30-days and experience the future of payment processing.

  • How To Cut Costs With QuickBooks Checks

    Did you hear about the restaurant chain in Florida that resorted to implementing a 1% surcharge on all food and beverage purchases to cover rising costs due to the Affordable Care Act?  The restaurant claims that the increased ACA costs will amount to around $500,000 a year, while the 1% surcharge will generate $160,000, falling woefully short.  Although not all businesses can or will implement practices like these, it does illustrate the importance of managing both external (like rising healthcare costs) and internal (like hiring more people or getting a new copier) costs.

    Passing these costs on to your customers through surcharges or increased prices is one way to cover costs, but this can cause a backlash of customer resentment that could ultimately close a business.  Instead, try managing costs by cutting them.  Often this is easier said than done, but with PrintBoss, a QuickBooks check printing software, it actually is easy.  Let us explain.

    PrintBoss enables you to print QuickBooks checks to blank check stock.  It’s a simple concept, but has enormous positive ramifications for your costs.  For one, by using blank check stock you will save at minimum 80% on the cost of preprinted checks.  If you buy 1,000 checks from Wellspring Software, you will pay $60.  If you buy the same quantity of preprinted QuickBooks checks from Intuit, you will pay $317!

    Two, with preprinted checks, you must purchase check stock for each individual bank account from which you print checks.  If you print checks from ten different accounts, then you must purchase and store ten different check stocks.  Beyond the security issues that arise from storing check stock with your bank information printed on it (read about the security benefits of blank check stock), buying ten different check stocks can be expensive, given the cost figures stated above.  When you use PrintBoss, you can buy one blank check stock and use it for all of your bank accounts.  Let us say that again.  You buy one stock for all of your bank accounts.

    There are other cost savings features that come with PrintBoss, such as ACH file creation, automatic document archiving (PrintBoss will create and archive PDF copies of invoices, purchase orders, etc. on your network or computer) and document emailing.  Possibly the most cost saving aspect of PrintBoss is its cost—only $150.  With the 500 checks that are included in that price, PrintBoss is the most efficient way to cut costs for your business.

    Try our 30-day FREE trial to experience the cost savings first hand.

  • The Best QuickBooks Add-On in the Market

    Did you know that in the U.S. over 50% of business payables are paid by check?  Over 50%!  No other method of payment has close to that kind of market saturation.  What makes checks so ubiquitous?  Simple.  They’re inexpensive (when purchased from the right vendor), they’re accepted and processed by everyone, and they’re easy to create (when created with the right software).  It is for all of these reasons that when searching for the right QuickBooks add-on to help your business, PrintBoss is the way to go.  PrintBoss is a check printing software that enables you to print checks onto blank check stock, thus saving you both time and money, while increasing your check printing security.

    People who have never heard of PrintBoss often ask, “Why do I need a QuickBooks add-on check printing software when I can print checks from QuickBooks?”  We always respond with a simple question, “Do you print checks from more than one bank account?”  If you do, then you need PrintBoss.  If you do print checks from more than one bank account then you know what a hassle it is to constantly be switching out check stocks in your printer in order to print from your various accounts.  You also know how expensive it is to purchase checks for multiple bank accounts.  And you are aware of the security risks of having unused preprinted checks (checks with your bank account, routing, and check numbers preprinted on the check face) lying around the office for anyone to see and obtain your bank account information.

    PrintBoss solves all of these problems, and more.  PrintBoss enables you to print checks onto blank check stock.  In other words, you can use one check stock for all of your bank accounts.  This eliminates the hassle of changing out check stocks in the printer, as well as the cost of purchasing multiple check stocks.  In fact, you save at least 80% on the cost of preprinted checks when you purchase blank checks (seriously, open the preprinted checks link and the blank checks link and see the price difference yourself.  Note that Wellspring sells in quantities of 1,000.  So you are comparing the $318 Intuit price, to the $60 Wellspring price!).  What’s more is that no longer are your unused checks a security risk.  With blank check stock, no information is printed on the check until you process a check run.  PrintBoss maintains your bank account information in a secure, encrypted database, and prints the routing and account numbers on your checks.  PrintBoss will also maintain your check numbers, so even if there is a paper jam, PrintBoss will simply reprint the jammed check.

    What ties all of this together is that PrintBoss adds zero extra steps to how you currently print checks with QuickBooks.  PrintBoss integrates with QuickBooks as a printer driver, so all you do is set PrintBoss as your printer and then click print.  PrintBoss takes care of the rest.  All you have to do is mail the checks.

    All of this for just $150?  That’s why it’s the best QuickBooks add-on in the market.  Visit PrintBoss in the Intuit marketplace.

    Try PrintBoss FREE for 30 days (no credit card required).

  • QuickBooks Check Printing Software Solves Valentine's Day Dilemma

    Happy Valentine’s Day!  This day divides the sexes more than healthcare does political parties.  To women this day excites feelings of love, romance, and sharing.  To men, the ubiquitous hearts around grocery stores and pharmacies beginning February first, drum up feelings of dread, anxiety, and paralyzing pressure.  For women, Valentine’s Day is a natural expression of how they feel, a chance to put into cards, gifts, and gestures the love they have for those closest to them.  For men, V-Day is more akin to D-Day, as they storm the beaches of their respective relationships with little hope and no back-up.

    But there is hope.  Here at Wellspring Software, we’ve been on both sides of this divisive day.  That’s why, among other reasons like saving accountants time and money while increasing their security, we created PrintBoss.  Buy your significant other a PrintBoss license for Valentine’s Day and ladies, give your man the tools he wants to print QuickBooks checks, and gentlemen, show your woman you care enough to provide her the accounting security she needs all year round.

    Some may laugh at the notion of giving your loved one a QuickBooks check printing software for a day dedicated to romance and love.  But why do we give red roses?  Because they are beautiful and are the color of love.  Well, PrintBoss’ elegant interface will leave you breathless and each copy of PrintBoss includes 500 blue/red checks that are reminiscent of a royal blue sky fading to the red hues of sunset.  What’s more romantic than that?

    Why do we give chocolates?  Because they are sweet and decadent just like the love you share with your significant other.  Well, if it’s a sweet tooth you’re looking to satiate, then let your loved one sink her teeth into the sweet features of PrintBoss that will enable her to create ACH files or print checks to blank check stock.  You want decadence?  What’s more self-indulgent than using a piece of software that will do everything you want automatically, like emailing purchase orders and filing archival PDFs of your accounting documents?

    Let’s make Valentine’s Day fun and easy for everyone.  Show your loved ones how much you care, by giving them PrintBoss.

    Download a 30 day free trial today.

  • If Payment Processing Were an Olympic Sport...

    It would be considered one of the greatest events.  It would be played like the decathlon, made up of several different events, each depending upon the speed, ease, and accuracy of the processed payment.  Each software would be required to complete each event and their aggregate scores would determine the winner.  The events would be representative of the many facets and methods of payment processing.  As vendors and employees alike prefer payment in different methods, the payment processing Olympic sport would take all of this into consideration.  So the events would be as follows:

    Wild card payment creation: This event would be held to symbolize that in the innovative payment processing industry, no company or person likes to be paid the same way.  In this event, softwares would be asked to create a payment file for processing.  The trick is that no one would know what type of file would be required to be made.  Is it an ACH, ePay, or Positive Pay file?  Only the prepared and agile softwares would succeed.

    Check printing: Although millions of dollars each year are invested in payment processing innovation, check payments remain ubiquitous in B2B relationships.  In fact, according to a 2013 survey conducted by the Association of Financial Professionals, over 50% of organizations make their B2B payments by check.  No other payment processing method has nearly that usage.  So in this Olympics, softwares would have to demonstrate how easily and accurately they can print checks, particularly onto blank check stock as that has the largest cost savings associated with it.

    Number of accounting software integrations: Payment softwares must be integrated with an accounting software.  But not all companies use the same accounting software and some companies use multiple accounting softwares.  Accounting firms may process the books for hundreds of clients, all of which would have different accounting systems or differently set up accounting systems.  A payment software must integrate with all of them.

    Quality of accounting software integrations: Even more than simply integrating with a great number of accounting software packages, a payment software must be so intricately integrated that a user would not be able to tell where one begins and the other ends.  There should be no manual passing or opening of files between the two.  One should share information with the other automatically.  Ideally no extra steps should be added to any processes.  To print blank checks from a check printing software, for example, should add zero extra steps than it would take someone to print expensive preprinted checks through QuickBooks.  Just click print in QuickBooks and the check prints through the check printing software.

    Ease of interface: The Payment software interface should be easy and intuitive.  This event will come on the heels of the integration events as the cleaner the integration, the easier and cleaner the interface.  Users should be able to set up security restrictions and accounting settings quickly and accurately.

    Security: In payment processing, security is a key area of importance and concern for users.  For this reason, to win the payment processing Olympic gold, a software was contain numerous security features.  Having access to each feature in order to utilize it or not is key.  The ability to set user restrictions with various points of security is ideal.  Allowing one user in a company to only view printed checks and another to actually be able to print those checks, for example, is important.

    Customization ability: Does the software allow for customization of payment files and types.  When printing checks, can you set different configurations?  Can you create Positive Pay files?  Can you select customized payment options in the settings of each account to allow for automatic processing of payments to specified vendors?  No single company is the same, so a payment software must be customizable to each user.

    We realize this is not a sport and will probably never be recognized by the Olympic committee, but if it were, we are very confident that PrintBoss would take home the gold.  With all of the above mentioned features, including 29 points of security customization and a price tag of only $150, how could it not win?

    So while you watch this year’s Winter Olympics, try the gold standard of check printing software with our free 30-day trial of PrintBoss.  We guarantee it will make you feel like a winner.

  • The Best QuickBooks Conferences of 2014

    The biggest weekend in football is only a couple days away—Super Bowl Weekend!  This is the culmination of the NFL season.  This is when all the dedication, practice, persistence, and skill of the two best teams collide to crown a champion.  It’s great because it puts on center stage the best that the NFL has to offer.  Like many things do here at Wellspring Software, this got us thinking, what is the Super Bowl of the QuickBooks market?

    We came to the conclusion that what brings together the best the QuickBooks market has to offer are the several QuickBooks focused conferences that go on each year.  It’s at these conferences that the most innovative and integrated third party products are put on display.  It’s at these shows that the Intuit marketplace opens up and you can see firsthand what these QuickBooks developers can offer.

    It’s tough to name just one of these conferences as the Super Bowl of the QuickBooks market.  Each conference is different and lends itself to different groups.  For this reason, we have highlighted what we see as the top three conferences for the QuickBooks market in 2014.  Collectively, they make up the QuickBooks Super Bowl.  We hope to see you there!

    Intuit Reseller Rally 2014

    Intuit has renamed this conference from its 2013 version “Intuit Reseller Roundup,” to the above stated “Intuit Reseller Rally.”  The 2014 version of the conference should be bigger and better.  Designed for Intuit Premier Resellers, the event gives Intuit a chance to showcase the innovation taking place in their marketplace and the many ways they are working to help their best resellers grow.

    When: February 16-18, 2014

    Where: Hyatt Regency – San Francisco Airport, Burlingame, CA

    Scaling New Heights 2014

    To be held at the JW Marriott in San Antonio, from June 15-18, Scaling New Heights focuses on providing QuickBooks consultants resources and learning opportunities to master Intuit products and develop their own services.  The conference also provides the chance to network with fellow QuickBooks consultants and vendors.  With in-depth classes and tutorials, as well as cutting edge keynote addresses, the Scaling New Heights conference cannot be missed in 2014.


    When: June 15-18, 2014

    Where: JW Marriott—San Antonio, Texas

    Sleeter Group Accounting Solutions Conference

    Solutions14 will be held once again at Caesars Palace, in Las Vegas, from November 9-12.  Any conference in Vegas is worth attending just as an excuse to see a few shows and spend some time in the warm desert.  But even if this conference were held in Fargo, North Dakota it would be worth making the trip.  Sleeter prides itself on delivering the latest and leading technologies in the accounting world.  Although the conference has historically been QuickBooks driven, in recent years it has opened to include more accounting packages like Sage and Xero.  Come hear about the technology forces changing the accounting industry and how you can stay ahead of the curve and provide your clients the best tools available to be successful.


    When: November 9-12, 2014

    Where: Caesars Palace Las Vegas, NV

  • Print Checks to Blank Check Stock from Multiple Accounting Packages

    We talk a lot about QuickBooks on this blog and within this website.  This stands to reason as this site is dedicated to our QuickBooks users.  But lately we've received a bunch of inquiries asking if PrintBoss can be used with multiple accounting software packages.  Sometimes our clients use multiple versions of QuickBooks, while other times completely different accounting software packages are being used, like QuickBooks and Microsoft Dynamics.  The simple answer is yes, PrintBoss can manage multiple accounting software packages.

    If the second accounting package is included as one of our standard interfaces, you can run the PrintBoss setup program, choose the accounting software from the drop down and then choose the install type, “Add Different Accounting Host Files.” We would recommend that PrintBoss be updated to the latest version so you have the most current files for the new accounting software package.

    The only caveat is that PrintBoss select only operates with QuickBooks accounting packages.  If you want to use any accounting system outside of QuickBooks, you will need to have PrintBoss Standard or PrintBoss Enterprise.

    PrintBoss is designed to enable you to print checks on blank check stock with no extra keystrokes.  No matter what accounting software you use, we have made this possible.  If you have any further questions regarding how to setup PrintBoss to work with two different accounting software packages, visit our support docs here, or give us a call at (636)527-6100.

    Not currently using PrintBoss?  Give it a try with our fully-functioning 30 day free trial.

  • Hidden Fees in QuickBooks® Check Printing Softwares

    Let’s talk about hidden fees.  In today’s price conscious, Internet age, hidden fees have become common practice.  It’s been popularized by the airline battles, namely by Southwest.

    But this same thing happens in the QuickBooks add-on marketplace.  From inventory management systems, to tax software, to check printing software the QuickBooks add-on market is designed to help QuickBooks users get the most out of their accounting software.  Yet how can a business judge the value of a product when the pricing of the add-on is not transparent?

    Here at Wellspring Software, we are particularly aware of this in regards to check printing softwares offered in the QuickBooks add-on marketplace.  In an effort to help you as the consumer better evaluate the cost and overall value of a check printing software, here are a few hidden fees you should look out for.  We follow each fee with guidelines on how these issues should be handled in what we call, the PrintBoss Way:

    Bank Account Validation

    Hidden Fee: Some check printing softwares require you to “validate” every bank account from which you print checks.  Often this means the software will draw a certain amount of money from your account (typically a number of cents) to verify that the account works.  For every account you open, this occurs and this money is never refunded.  Furthermore, this validation process takes 7-10 days typically.  Often they will offer an expedited validation process for a fee.

    PrintBoss Way: Adding a bank account to your check printing software should be quick, easy, and painless (i.e. cost nothing).  For heaven’s sake, these are your bank accounts!  Adding a new bank record should be as easy as filling out the necessary bank information (Bank name, address, MICR information, etc.) and then clicking OK.  No wasted time.  No wasted money.

    Customer Validation

    Hidden Fee: Like bank validation, some softwares require each customer that you are going to pay through your check printing software, to be validated.  Again, like the bank validation, this usually takes 7-10 days and costs a fee for processing and/or expediting.

    PrintBoss Way: Our philosophy is simple—these are your customers, you should be able to pay them simply and cheaply.  So there is no customer validation in PrintBoss.  When you pay invoices in QuickBooks, the information flows through to PrintBoss, and the check is printed.  There is no 7-10 day waiting period.  If you just started buying paper from a new supplier, cut them a check that same day, with no extra hassle.

    Extra Software

    Hidden Fee: Some check printing softwares won’t advertise that in order to use their software, you need to purchase some other add-on to enable you to print checks.  Whether that other add-on allows their software to connect with QuickBooks or is part of the numerous validation processes they make you go through, it costs you extra dough.

    PrintBoss Way:  This doesn’t make sense to us.  If you want to print checks onto blank check stock, then by-gosh you should be able to.  You shouldn’t need to by a whole basket of softwares.  If you say your software can print checks onto blank check stock, then it alone should be able to manage that.  The software purchased should be the software advertised.

    Number of Bank Accounts

    Hidden Fee: Many check printing softwares come with a finite number of banks accounts available.  If you need more banks then you have to buy them.

    PrintBoss Way: Bank accounts are key to what you do.  Whether you’re printing checks for a vast number of clients or your company just has a lot of bank accounts, you should be able to print from all of them.  All PrintBoss QuickBooks products come with unlimited bank accounts.  Just click add bank and voila, you have another bank.

    Transparency is key in marketing.  That’s why when we say PrintBoss Select is $150, it’s $150.  That’s not a yearly fee and that comes with no hidden costs.  We certainly encourage customers to get a yearly maintenance plan to cover technical support and product upgrades (if you update operating systems or QuickBooks comes out with an update), but when we say you can start printing checks onto blank check stock for $150 out of the box, we mean it.

    In fact, you can start printing checks for free for 30 days with our free trial.  Give it a try and experience the value of transparency.

  • The Importance of Quality in Your QuickBooks Add-On

    In his column on, Kevin Kelleher addressed an issue plaguing many technology companies: are companies and technologies today being built and operated for the benefit of the consumer?  And should they?  When discussing the topic of the Internet and how there is a cost to consumers of giving up personal data to enjoy the benefits the Internet offers, he says, “The mentality of big carriers like AT&T and Verizon is already to extract maximum revenue in exchange for a minimal quality of service.”  Is this the way business is heading?

    In economics 101 you learn that businesses seek to exist at those mythical equilibriums of supply and demand or marginal cost and marginal revenue.  There is a balance in all markets.  But should that balance be in the quality we provide consumers?  If Mr. Kelleher is correct, then won’t the smallest quality denominator win?

    This quote got us here at Wellspring Software thinking about how we do business.  And frankly it made us feel good.  We believe that while a race to the bottom in terms of quality may be a trend now, it is unsustainable.  We’ve found that quality builds loyalty, and loyalty builds customers.  In fact, we believe this so strongly that we have modeled our business over that past 24 years to offer the highest quality product for the lowest possible price.  That’s why our $150 PrintBoss Select check printing software can do everything and more than the $3,000+ check printing softwares in the QuickBooks add-on market can.  Our philosophy is simple: price should not be prohibitive.  We make it so everyone in the QuickBooks market that prints checks from multiple bank accounts can use PrintBoss to improve their accounting practices.

    Since 1990, we have demonstrated that this philosophy works.  We are grateful to have the most loyal customers in our industry and to get to share PrintBoss with new customers every day.  As we look forward to the coming year, we believe, in the long term, quality will always win.  It’s for this reason that as we enter this new year, we plan to keep doing what we’re doing and have been doing for nearly a quarter century: developing quality check printing software and selling it for a price everyone can afford.

    If you print checks from multiple bank accounts, give PrintBoss a try for free for 30-days.  After 30 days it’s only a one-time fee of $150 to buy a license.  It’s the best quality product in the QuickBooks add-on market…at least we think so!

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