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  • A Check Printing Software Fairy Tale….

    My daughter always loved bedtime stories.  Every night as I tucked her into bed I regaled her with tales of knights, princesses, goblins, sorcerers and anything else that happened once upon a time.  But there was always one fairy tale she asked for again and again.  It was about an evil ruler, a troubled clerk, and a piece of check printing software magic called PrintBoss that solved everything.  It was her favorite.  It went something like this…

    Once upon a time in an office not so far away, there worked an overwhelmed clerk who’s evil and wicked boss made him do all the office archiving without the help of check printing software.  Forced to toil in the dungeonesque archival room amidst towering cabinets slick with dust and entwined in spider webs, this young clerk had to manually separate the alphabetical files from the numeric files and sort them accordingly.  It was then decreed he must file them in the many drawers that had been known to swallow whole departments of employees. At the end of each quarter, the clerk had to go back through those same drawers to pull out the last quarter’s copies. Those copies would then go into file boxes that would get labeled and packed in the very back of the archival room in the storage area, where clerks before him had ventured never to be seen again.  The clerk could only return to the land of the living if he brought with him the boxes for the year end reconciliations.  Once year-end was finalized, the clerk was required to put the files back in order in the boxes to be taken once again to the storage room of lost souls.  The evil boss mandated this be done over and over with no end in sight.

    Then one day, the clerk’s fairy godmother gave him a magical piece of check printing software called PrintBoss.  “Eliminate archiving completely, my dear.  But be thee fair warned, the demo expires in 30 days,” she advised.  With a wave of her wand and a click of the enter key she showed the young clerk how PrintBoss eliminates all your archiving troubles by doing it for you, electronically.  No more copying, sorting, filing and storing boxes upon boxes of documents.  With the magical software the young clerk vanquished the towering filing cabinets and brought light to the once dark and soulless storage area.  Year end was finally a time of celebration, not banishment, file boxes and resorting.  Even the evil boss, when shown the power of PrintBoss was released from archiving’s evil spell and decreed that all in the land shall use a fully licensed PrintBoss.  The office rejoiced in the glory of the check printing software and the clerk and PrintBoss lived happily ever after.

  • The PrintBoss and globalVCard PaySystem’s Electronic Payment Software

    Payment processing. Utter these words to any accounts payable personnel and they will probably wince, cringe, scream, faint and/or possibly cry. In fact I have done three of the five in my time as a business owner (although that was before we developed the PrintBoss electronic payment software), but I’ll let you guess which ones. The harsh reality is that payment processing is an important process. It’s often the first process we endure when starting a business, as raw materials and office supplies must be purchased to make money and it continues through the life of a company as purchasing begets growth. The problem is that there is a glut of paperwork, labor and time involved.

    Wouldn’t it be great if we could eliminate all these hassles yet still process payments? How much would you pay for that? No, scratch that. Wouldn’t it be great if we could eliminate all these hassles, still process payments AND get paid for doing it?

    PB and GVP

    Enter an electronic payment software so easy to use, it adds no extra keystrokes to what you are already doing. Since here at Wellspring Software we’re all about people helping people, or more appropriately software helping people, PrintBoss has teamed with the globalVCard Paysystem to provide an electronic payment solution for your business. The globalVCard Paysystem allows you to pay your vendors with no paperwork and receive a rebate on your payables. When you add PrintBoss, which will automatically create a payment file for the globalVCard Paysystem, the process becomes seamless and transparent to your accounts payable personnel. In other words, with the PrintBoss electronic payment software, by doing exactly what you are doing right now, zero extra key strokes, you can eliminate the paper check printing process and earn money. It’s like modern alchemy, only electronic payment software!

    To make it even easier, PrintBoss allows you to choose individual vendors or all of your vendors to pay with the globalVCard Paysystem. When you want to enroll a vendor you simply add the vendor to a list and PrintBoss will automatically create a payment file instead of a check. Mark any vendor on the list as inactive and the next check run will generate a live check again.

    With PrintBoss and the globalVCard Paysystem, payment processing has become revenue generating. If only the ancients could have known alchemy isn’t magic, it’s PrintBoss.

  • PrintBoss: The Ultimate QuickBooks Add-On

    At a recent Intuit conference, Intuit estimated that there are over 500,000 QuickBooks Enterprise users.  In order to serve this multitude of users, Intuit manages a marketplace of third-party vendors.  These QuickBooks add-on softwares provide QuickBooks users more functionality with their QuickBooks.  Among these is PrintBoss, a Silver Application QuickBooks add-on designed to help you work smarter.  (To see PrintBoss in the Intuit Marketplace, click here).

    PrintBoss adds a number of functions and features to QuickBooks.  Most notably, PrintBoss allows you to print checks from blank check stock.  This saves you both time and money.  Blank check stock can save you 70% on the cost of preprinted checks (click here to see our check prices).  By eliminating the hassle of juggling and storing multiple check stocks from various bank accounts, PrintBoss saves you time as well.  Furthermore, blank check stock offers increased security as your account and routing numbers are not listed on the check until you print them, and the chemical composition of the check provides fraud detection.

    As a check printing solution alone, PrintBoss creates value that no other QuickBooks add-on can.  But the value doesn’t stop at check printing.  With additional features like Positive Pay, ACH, and ePay file creation, electronic signatures, and automatic digital archiving, PrintBoss provides value added features designed to save you time and money, while increasing security.

    We encourage you to visit us at the Intuit Marketplace to learn how PrintBoss, as a QuickBooks add-on, can assist your business by helping you work smarter.

  • Intuit Reseller Round Up Wrap Up

    The Intuit Reseller Round Up 2013 has come to a close.  Thank you Intuit for putting on a great show.  Following breakfast Monday morning, the afternoon was spent speaking with resellers and attending seminars.  We had a number of great questions asked regarding the functionality of PrintBoss.  Many resellers were interested in the electronic payment options provided by PrintBoss.  As a recap, PrintBoss provides users the ability to pay electronically by either ACH or with the globalVCard Paysystems through our partnership with CSI Enterprises.  PrintBoss can automatically create Intuit RRU pic 2 (Irfanview)ACH files when a check run is printed.  Thus in a batch of checks, accounts designated to be paid via ACH will have the appropriate file created, while accounts assigned to be paid by check will have a physical check printed.  Accounts may also be selected to be paid by the globalVCard Paysystems, which offers a rebate with the payment.  To learn more about PrintBoss’ partnership with the globalVCard Paysystem, click here.   All of these options are produced automatically when you click print.

    Conference attendees also asked about PrintBoss’ ability to create Positive Pay files.  Positive Pay files offer the most secure method of check payment.  With bank specifications, the PrintBoss Positive Pay feature extracts and formats data from the check report to the bank's specifications.  A file is then created for transmission to the bank.  Positive Pay along with other PrintBoss features like document password protection and encrypted electronic signatures make PrintBoss the most secure check payment method available.

    At the conference, PrintBoss offered a $150 Amazon Gift Card giveaway.  By filling out a short survey, attendees were entered to win.  The winner was announced Monday night and we’d like to congratulate Terumi Echols of Brilliant Solutions Group for winning.  Spend well Terumi!!

    After a whirlwind three days, we would like to again thank Intuit for organizing a great show and all the QuickBooks resellers for stopping by our booth.  Contact us on Facebook or Twitter, or comment on this blog to continue discussions on ways to improve QuickBooks users’ lives.  We look forward to seeing everyone at the Scaling New Heights show at Disney World in June and the Sleeter Conference in Las Vegas come November.

  • Intuit Reseller Round Up Day 1.5

    It’s nice to come somewhere pleasant.  After a couple months of Midwest winter, the 60s and sunny season of San Francisco feels just right…now if only I could spend some of my time here outside.  But if I had to be inside doing one thing on a nice day it would be talking about PrintBoss with Intuit resellers.  As luck would have it that is exactly what we are doing at the Intuit Reseller Round Up.  We are on day two of the three day event.

    Intuit RRU pic

    The show opened last night with drinks and heavy hors d'oeuvres (I’m never sure if something is dinner or “heavy” appetizers.  Are sliders and chili dinner?) served in the vendor hall.  With only 23 sponsor booths, we saw plenty of traffic, allowing us the pleasure of speaking with a number of top tier QuickBooks resellers.  There is nothing better than eating good food while discussing printing checks for QuickBooks from blank check stock, ACH payments, positive pay file creation, and the litany of other ways PrintBoss saves people time and money.

    Breakfast this morning offered more opportunities to talk with resellers about what their customers need and how PrintBoss can provide those needs.  I spoke with one reseller who was astonished to hear how inexpensive our check stock is in comparison to pre-printed checks.  I told him that at $60 per one thousand sheets, he was not the first to be pleasantly surprised.

    After breakfast we heard from four Intuit team leaders who talked about the future of QuickBooks Enterprise and I have to say the future looks bright.  The best part is that PrintBoss is perfectly positioned to help you transition from printing checks to paying vendors electronically, from mailing accounting documents to having a truly paperless accounting system. We are really excited about the new directions at Intuit and how PrintBoss can take the bumps out of the journey.

    We are eager to continue our discussions this evening and tomorrow.  Through the window I see it is clear and bright outside, but it would have to be raining money to get me out of the conference hall because that’s the only easier way to make money than using PrintBoss with QuickBooks.

  • Tell Us Your New Year’s Resolution And Win A Starbuck’s Gift card

    Every year at Wellspring Software we have the same New Year’s resolution: to better serve our customers. The beautiful thing about this resolution is 1) we don’t have to come up with new resolutions each year and 2) we can fulfill our resolution each year yet still improve the following year because there are always new opportunities to serve our customers. And serving our customers is the driving force of innovation at our company. We are a customer-centric enterprise, meaning all product development is done from the customer’s perspective. This is why over the years we have introduced features like positive pay file creation, ACH payment, and the ability to email copies of documents rather than printing them, to name a few. These innovations did not come from a lab or an engineers’ luncheon, but rather from our customers. They came from us talking to you, hearing your frustrations and wants, and finding ways to solve your accounting problems.

    It is for this reason that we ask you, what are your New Year’s accounting resolutions? Let us solve yours and in turn you solve ours. Like our Facebook page and post to let us know what you would like added or changed in PrintBoss. If you can’t think of anything else you want PrintBoss to do, let us know which feature you like most. As a bonus to fulfilling your accounting resolutions, by participating you will be automatically entered to win one of 30 Starbuck’s gift cards to be drawn on January 31st. Think of it as Wellspring rewarding you for fulfilling your New Year’s resolution…but all you have to do is tell us what you want and we’ll do the rest.

    Have a happy and fulfilling New Years!
    The Wellspring Team

  • Give her blank checks for Christmas

    Gifts for ChristmasThis blog is mostly for our male readers who find gift buying for the women in their lives a little mysterious.  It’s a delicate game we all play.  With the right gift, you’re a hero.  But with the wrong gift, you might as well move into the garage until the next year when you are given a chance to redeem yourself. There are two fundamental rules you must always follow: provide something to open and get something she really wants.  They are simple rules, but mysteriously hard to follow, particularly the second one.  Now, you could get her that cute Porsche she keeps pointing out on the road, but you can’t really wrap a Porsche and you might not have $100K to drop on a Christmas present.  I once got my wife the gift of house cleaners.  But again, there was nothing to open and after I explained to her Christmas morning that that was her present, I quickly forgot and the cleaners never came.  You could also get her that new 60” paper thin, LED TV optimized for watching sports and you could wrap it—but…she doesn’t want that!!??

    So what do you give her?  May I suggest you get her the gift that nobody says no to.  Give her that something she has always desired and can never get enough of.  Give her the thing that makes her and everyone else you know happy.  Give her check stock!  Now before you laugh, consider: with checks, not only can you wrap your gift, but with those checks you are giving her anything and everything she wants.  You are giving her that watch and tennis bracelet she was going to buy anyway, but now they’re from you.  That great pair of shoes she wears all the time now?  “They’re from my husband!”  Every time she steps to the cash register and the attendant says, “How would you like to pay?”  she will think of you as she says, “I will write a check?”  And if you want to be that really great husband, that one where her friends always ask their husbands, “Why can’t you be more like him?” then get your lady a stack of the most secure paper around, Wellspring Software check stock.  Throw in a copy of PrintBoss and, believe me, you will never have to do the dishes again.

    Look, we know the holidays are tough.  We’re just trying to make it easier on everyone.  So make her happy and get your lady some checks.  There’s something to open and you know she’ll love it.

    PrintBoss—saving Christmas one struggling husband at a time.

  • The Sleeter Conference and Cloud computing, the new world order

    It was fun, as always, to wander the conference halls and meeting rooms of the Sleeter Conference with the best and the brightest QuickBooks Consulting Experts. We are a QuickBooks Add-on expert because we have developed PrintBoss, but our slice of expertise is enhanced at Sleeter like a single rose when it is placed in a bridal bouquet. The experience and knowledge represented at the Sleeter Conference provides almost unlimited opportunities to learn and improve what each of us do for QuickBooks. Any meal that you eat or activity in which you participate surrounds you with resources that can “up your game” to answer any questions your clients might come up with, and speak with authority about almost any technology that can be used to enhance QuickBooks.

    Reaching for "The Cloud" in computingOne of the consistent and powerful themes we heard presented and reinforced throughout the conference was the move toward the cloud. One of the most interesting aspects of the Cloud movement to me is the fact that, in spite of the jaw dropping statistics that were quoted about how many businesses would be moving to the Cloud in the next few years, by far, the majority of businesses are NOT there today. So, how do they get there and what challenges do they face in the transition? The Cloud does not happen magically and it certainly doesn’t happen overnight, so, is there a way to transition so that you can feel comfortable and in control? Happily, YES, there is a product that allows you to do everything exactly as you have done it for years, and it allows you to engage valuable cloud options with regard to document distribution and data sharing. PrintBoss allows you to select individual customers who you would like to bill electronically, or individual vendors that you would like to pay electronically, and PrintBoss will allow you to write invoices or pay bills in one step as you have always done. The new electronic features are initiated by PrintBoss with no additional keystrokes required by the user.

    When you are in the cloud, your data, of course, stays the same but there are new options for the distribution and dissemination of your data. In fact, the transition seems like one of the most important aspects of the Cloud that must be addressed by every business destined to embark into this new world order. You have to be able to print checks and make electronic payments without thinking about it. You have to be able to send invoices or email invoices without even knowing which one you are emailing versus mailing. You have to move from physical archiving to electronic archives without ever knowing that you did it.

    The reality is that you will be successful in the Cloud ONLY if you can get there, and ONLY if your best business practices are not compromised by new processes and additional key strokes. PrintBoss welcomes you to the new world order by allowing you to minimize change and incorporating the new power of the cloud into your old keystrokes.

  • Thanksgiving: a bump on the road to Christmas

    Thanksgiving: the pilgrims, turkey, way overeating, football. The first in a series of holidays we call “The Holidays” (unless you really care about candy and you also count Halloween). Thanksgiving is a holiday that is often overlooked in the interests of history and pageantry. The youngest students in our educational system dress up like Pilgrims and Native Americans to reenact a celebration of gratitude and friendship.  But amidst the pageantry, these sentiments define this anniversary and great holiday.  They have come to shape our country, our homes, and our businesses.

    So it is with this sense of gratitude and friendship that we at Wellspring Software would like to thank all our current and future partners, customers, and friends for your continued business, support and friendship this year and over the many to come.  Have a wonderful Thanksgiving filled with family and gratitude.

    The Wellspring Software Team

  • MICR Check Printing: The Debate Continues

    People often say to me, “Stu, I was perusing your wonderful website the other day, as I often do for pleasure,” (I know it’s that user-friendly, informative, and fun), “and I saw that you guys still sell MICR toner.  What’s the deal with that?  Isn’t that a little anachronistic, like selling lead-based paint or mullet haircuts?”

    Firstly, when did the mullet go out of style?  Secondly, I understand the confusion, so let me explain.

    MICR is an acronym for Magnetic Ink Character Recognition. The salient points to MICR check printing are:  First , special (magnetic) toner may be used to print the line of bank numbers on the bottom of the checks. Second, a special font is used to print those same bank numbers. In the 1950s when the American Banking Association (ABA) defined the rules & regulations for check printing, they wrote that MICR was required. It made sense – banks could process checks at a rapid pace with the automation of the MICR readers.

    But then in 2003, Congress passed The Check Clearing for the 21st Century Act.  “Check 21” allows the receiving bank of the original check to make a digital copy to be sent to the originating bank and the originating bank prints a hard copy of the digital copy which is used thereafter as the legal document (called a substitute check).  This is known as check truncation.  I won’t bore you with further details (although if you would like to hear more, give me a call.  Check payment history is a personal hobby of mine), but in essence checks could now be passed electronically.  So what does that mean for the MICR check printing?  It means that banks are now reading the information on checks optically rather than magnetically. However, there are a few institutions such as paycheck cashing services that may still use the older magnetic readers.  Some folks like to use the MICR toner for the convenience of these institutions. The PrintBoss software will ensure your MICR line (with or without the MICR toner) will print in the correct font and placement every time with no extra steps, hardware, or installation.

    To print good QuickBooks checks every time, just click print and let PrintBoss handle the rest.

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