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PrintBoss

  • Give her blank checks for Christmas

    Gifts for ChristmasThis blog is mostly for our male readers who find gift buying for the women in their lives a little mysterious.  It’s a delicate game we all play.  With the right gift, you’re a hero.  But with the wrong gift, you might as well move into the garage until the next year when you are given a chance to redeem yourself. There are two fundamental rules you must always follow: provide something to open and get something she really wants.  They are simple rules, but mysteriously hard to follow, particularly the second one.  Now, you could get her that cute Porsche she keeps pointing out on the road, but you can’t really wrap a Porsche and you might not have $100K to drop on a Christmas present.  I once got my wife the gift of house cleaners.  But again, there was nothing to open and after I explained to her Christmas morning that that was her present, I quickly forgot and the cleaners never came.  You could also get her that new 60” paper thin, LED TV optimized for watching sports and you could wrap it—but…she doesn’t want that!!??

    So what do you give her?  May I suggest you get her the gift that nobody says no to.  Give her that something she has always desired and can never get enough of.  Give her the thing that makes her and everyone else you know happy.  Give her check stock!  Now before you laugh, consider: with checks, not only can you wrap your gift, but with those checks you are giving her anything and everything she wants.  You are giving her that watch and tennis bracelet she was going to buy anyway, but now they’re from you.  That great pair of shoes she wears all the time now?  “They’re from my husband!”  Every time she steps to the cash register and the attendant says, “How would you like to pay?”  she will think of you as she says, “I will write a check?”  And if you want to be that really great husband, that one where her friends always ask their husbands, “Why can’t you be more like him?” then get your lady a stack of the most secure paper around, Wellspring Software check stock.  Throw in a copy of PrintBoss and, believe me, you will never have to do the dishes again.

    Look, we know the holidays are tough.  We’re just trying to make it easier on everyone.  So make her happy and get your lady some checks.  There’s something to open and you know she’ll love it.

    PrintBoss—saving Christmas one struggling husband at a time.

  • The Sleeter Conference and Cloud computing, the new world order

    It was fun, as always, to wander the conference halls and meeting rooms of the Sleeter Conference with the best and the brightest QuickBooks Consulting Experts. We are a QuickBooks Add-on expert because we have developed PrintBoss, but our slice of expertise is enhanced at Sleeter like a single rose when it is placed in a bridal bouquet. The experience and knowledge represented at the Sleeter Conference provides almost unlimited opportunities to learn and improve what each of us do for QuickBooks. Any meal that you eat or activity in which you participate surrounds you with resources that can “up your game” to answer any questions your clients might come up with, and speak with authority about almost any technology that can be used to enhance QuickBooks.

    Reaching for "The Cloud" in computingOne of the consistent and powerful themes we heard presented and reinforced throughout the conference was the move toward the cloud. One of the most interesting aspects of the Cloud movement to me is the fact that, in spite of the jaw dropping statistics that were quoted about how many businesses would be moving to the Cloud in the next few years, by far, the majority of businesses are NOT there today. So, how do they get there and what challenges do they face in the transition? The Cloud does not happen magically and it certainly doesn’t happen overnight, so, is there a way to transition so that you can feel comfortable and in control? Happily, YES, there is a product that allows you to do everything exactly as you have done it for years, and it allows you to engage valuable cloud options with regard to document distribution and data sharing. PrintBoss allows you to select individual customers who you would like to bill electronically, or individual vendors that you would like to pay electronically, and PrintBoss will allow you to write invoices or pay bills in one step as you have always done. The new electronic features are initiated by PrintBoss with no additional keystrokes required by the user.

    When you are in the cloud, your data, of course, stays the same but there are new options for the distribution and dissemination of your data. In fact, the transition seems like one of the most important aspects of the Cloud that must be addressed by every business destined to embark into this new world order. You have to be able to print checks and make electronic payments without thinking about it. You have to be able to send invoices or email invoices without even knowing which one you are emailing versus mailing. You have to move from physical archiving to electronic archives without ever knowing that you did it.

    The reality is that you will be successful in the Cloud ONLY if you can get there, and ONLY if your best business practices are not compromised by new processes and additional key strokes. PrintBoss welcomes you to the new world order by allowing you to minimize change and incorporating the new power of the cloud into your old keystrokes.

  • Thanksgiving: a bump on the road to Christmas

    Thanksgiving: the pilgrims, turkey, way overeating, football. The first in a series of holidays we call “The Holidays” (unless you really care about candy and you also count Halloween). Thanksgiving is a holiday that is often overlooked in the interests of history and pageantry. The youngest students in our educational system dress up like Pilgrims and Native Americans to reenact a celebration of gratitude and friendship.  But amidst the pageantry, these sentiments define this anniversary and great holiday.  They have come to shape our country, our homes, and our businesses.

    So it is with this sense of gratitude and friendship that we at Wellspring Software would like to thank all our current and future partners, customers, and friends for your continued business, support and friendship this year and over the many to come.  Have a wonderful Thanksgiving filled with family and gratitude.

    The Wellspring Software Team

  • Still a grand idea

    PrintBoss helps you work smarter.  With automatic document archiving, positive pay file creation, ACH capabilities, and a whole slew of other features, PrintBoss makes life easier by helping you work smarter not harder.  But before all of this “intelligence”, PrintBoss did something so smart that in 1990 almost no one had done it before.  It printed checks on blank check stock.  It got rid of the expensive, copious, and cumbersome preprinted checks from the bank, allowing accountants around the country to rejoice in the freedom of smart software.

    It seems a simple idea, but it transformed the industry.  That was over twenty years ago and today that fundamental feature is continuing to change lives all across North America.  By saving people time and money by enabling them to print their own QuickBooks checks on blank check stock, which is less expensive and more secure than preprinted check stock, PrintBoss has revolutionized the accounting industry.  And we have done it in style by allowing people to choose from a wide array of color schemes for their blank checks.  Click here to check out our blank check options and click here to learn more about PrintBoss and its smarter way of doing business.

  • MICR Check Printing: The Debate Continues

    People often say to me, “Stu, I was perusing your wonderful website the other day, as I often do for pleasure,” (I know it’s that user-friendly, informative, and fun), “and I saw that you guys still sell MICR toner.  What’s the deal with that?  Isn’t that a little anachronistic, like selling lead-based paint or mullet haircuts?”

    Firstly, when did the mullet go out of style?  Secondly, I understand the confusion, so let me explain.

    MICR is an acronym for Magnetic Ink Character Recognition. The salient points to MICR check printing are:  First , special (magnetic) toner may be used to print the line of bank numbers on the bottom of the checks. Second, a special font is used to print those same bank numbers. In the 1950s when the American Banking Association (ABA) defined the rules & regulations for check printing, they wrote that MICR was required. It made sense – banks could process checks at a rapid pace with the automation of the MICR readers.

    But then in 2003, Congress passed The Check Clearing for the 21st Century Act.  “Check 21” allows the receiving bank of the original check to make a digital copy to be sent to the originating bank and the originating bank prints a hard copy of the digital copy which is used thereafter as the legal document (called a substitute check).  This is known as check truncation.  I won’t bore you with further details (although if you would like to hear more, give me a call.  Check payment history is a personal hobby of mine), but in essence checks could now be passed electronically.  So what does that mean for the MICR check printing?  It means that banks are now reading the information on checks optically rather than magnetically. However, there are a few institutions such as paycheck cashing services that may still use the older magnetic readers.  Some folks like to use the MICR toner for the convenience of these institutions. The PrintBoss software will ensure your MICR line (with or without the MICR toner) will print in the correct font and placement every time with no extra steps, hardware, or installation.

    To print good QuickBooks checks every time, just click print and let PrintBoss handle the rest.

  • A Tale of Two Owners

    One of the ways you can tell if you have created a good software product is when people ask for your autograph at trade-shows.  This hasn’t happened to me yet, but I want everyone to know I have a pen and am happy to use it.  Another way to gauge your product’s value is to have customers telling you new ways to use your product beyond its advertised design. This has happened to me.

    I was talking to a customer who couldn’t say enough good things about PrintBoss (“it’s intuitive, it’s reliable, it makes me a better person,” you know, standard stuff), but she said something that I had never heard before. She explained that she was the controller for her company which had two owners. The owners were out of the office frequently traveling for business. The controller was left to do her job autonomously which worked well except for one small glitch, both owners wanted to see every check she printed so they could be aware of who she was paying and be able to veto a payment if necessary.  You can quickly see the problem: if they are both out of the office, how can they review the checks?  This caused a terrible delay in making payments and it made the controller’s job painfully difficult.

    PrintBoss to the rescue! She realized she could email any document, checks included, that PrintBoss printed with no additional keystrokes. So, every time she printed checks, she set a copy of check to be emailed to both owners. If neither of the owners objected to a payment within 24 hours, she could then send the payment out. The owners were thrilled because wherever they were, even sitting on a beach in Bermuda, every check would show up in their email awaiting their go-ahead.

    Admittedly, emailing checks through PrintBoss was not one of our first thoughts here at Wellspring as emailing is not a sufficient way to send a legal check. But for this company the emailing function within PrintBoss created an innovative and invaluable way to operate its business.  At Wellspring we like knowing we have a great product, but even more, we like it when our customers know it.  If you have a story you’d like to share about how PrintBoss helped your company, let us know here.  If you’d like an autograph, come by our booth at the next show, I have a pen ready.

  • PrintBoss Positive Pay

    The PrintBoss positive pay feature provides an easier and more secure way than ever before to print blank checks.  Even while printing checks from the most secure blank check stock (not to brag, but we sell it here) check fraud is still a threat.  When a completed check leaves your hand, there is a chance that some criminal could wind up with it and manipulate it to defraud you of your hard earned money.  Knowing this concern, years ago, my brother and I took to providing an extra level of security within PrintBoss to fight off these would be financial hooligans.  Did I consider us vigilantes or superheroes?  Sure, I may have worn a cape once or twice to work and requested everyone in the office call me the Caped Check Protector, but most of our energy was put toward finding a real fix.  After several sleepless nights trying to find a workable solution for total check fraud protection (and patching some holes in my cape where it had gotten caught in the car door), I went into the office one morning frustrated that I hadn’t come up with a better solution than putting a picture of me on all our check stocks pointing forward saying, “Don’t you dare!”  My brother Greg, although intrigued with my suggestion, explained that he had found a better solution: Positive Pay files.  Fast forward to today, the PrintBoss positive pay feature provides the highest level of protection from check fraud.

    The positive pay feature extracts and formats data from a PrintBoss check report to your bank’s specifications.  PrintBoss creates a positive pay file and sends it directly to your bank.  This file goes into the check clearing system at your bank and any check that does not match four fields: Payee, Amount, Check Number, and Check Date, will not clear.  With the positive pay feature of PrintBoss, only checks you print for the amount you designate are cleared.

    Do we deserve a Nobel Peace Prize?  Maybe nobody has ever put it in those words before, but considering the benefits of automatic file creation, multiple specifications for multiple bank accounts, and flexibility in implementation of the positive pay file (to name a few), I wouldn’t be surprised if the Norwegian Nobel Committee called soon to congratulate us.  But the accolades are not why we offer this no-additional cost feature.  We offer it to eliminate check fraud.  We offer it because it is the best security available.  We offer it because you, the customer, deserve it.

    The cape may have been retired and the Nobel Prize must still be in the mail, but what allows me to sleep at night is knowing that the Caped Check Protector is still out there protecting the world from check fraud.  PrintBoss is the superhero and with its positive pay feature your checks have never been safer.  Hooligans, be warned!

  • Save Time with PrintBoss

    As a small business owner, there is always something that needs to be done.  The problem is that the business of a running a business is too time consuming.  What if there were 36 hours in a day?  Or even 48?  Think how much more you could accomplish given this extra time.  You could empty out your email inbox, pay bills on time, do payroll in a timely manner, and maybe even do some business development projects.  Or if you don’t want to spend your extra time at work, you could for once eat a leisurely breakfast, take that spin class you keep missing in the afternoons, drop your kids off at soccer practice, or just enjoy a good read beneath a sun soaked sky.  You could actually do everything you want to do and still do everything you have to do on time.

    At Wellspring Software we understand your time pressures and that’s why we created PrintBoss.  PrintBoss gives you more time by doing your work for you.  PrintBoss eliminates the headaches associated with check stock: no more locking up, counting, swapping, or ordering pre-printed forms. No waiting on custom orders or rush orders for stock that “suddenly” ran out. Have one stock on hand all the time.  This also eliminates the hassle of the “next check number”.  With PrintBoss you don’t have to choose between check stocks, and thus don’t waste time voiding check numbers when the wrong stock is used (a common cause of rage-induced screaming and keyboard smashing).

    PrintBoss saves you even more time by signing all your checks for you or anyone else at your company through many layers of security (to learn more about the miracle of signature printing and security click here).

    “That all sounds great Stu, but I spend more time sending, copying and archiving checks than I do printing them.  What can PrintBoss do for me there?”  I’m glad I hypothetically asked myself this question.  With Wellspring Software’s pressure seal checks (and pressure seal invoice paper) PrintBoss can print, fold, and seal your checks (and invoices) in one run.  If you don’t want to pay for postage, PrintBoss can email and/or fax checks (and invoices) with one click.  Furthermore, PrintBoss completely eliminates the copying and archiving process.  How?  It does it for you, electronically.

    PrintBoss understands you need more time in your day, so spend your time doing tasks to make your business grow, or take off early and enjoy a quiet dinner with your significant other.  Let PrintBoss do everything else.  It easy, intuitive and smart.  So just use and enjoy.

  • Save Money with PrintBoss

    Someone once showed me a plan where I could save money in my business by making the parking lot closer to my office. By removing a flower plot, adding a few parking spaces, and walking 15 less steps to and from my car each day, I would, apparently, realize a treasure trove of savings.  Really?  I tried running between my car and desk a few days, saw no return and stopped.  The problem, besides realizing how out-of-shape I was, is a general acceptance of a vague business mantra: Save Money.  Don’t get me wrong, I try to save anywhere I can, a lesson I learned from my Dad who used to hang up used paper towels for reuse.  But, to affect real savings one must be smart and efficient about it.  More simply, in the accounting industry, saving works when one uses PrintBoss.

    PrintBoss prints checks onto blank check stock which is about one quarter the price of pre-printed check stock.  If you are printing invoices or other accounting documents with PrintBoss you are printing onto blank white paper and saving over 90% of the price you would otherwise pay for pre-printed stock. So, with the very first form you print with PrintBoss you are literally saving money.  It’s smart and efficient.

    Furthermore, when you print forms with PrintBoss you can print a form and have it faxed or emailed at the same time. This saves money because everything happens at once: printing, faxing, emailing and even creating an archival copy of the document. With no effect on the printing process, you can encourage any of your customers to start accepting electronic forms. You simply tag a customer and PrintBoss will automatically send an email form, which will continually reduce the cost of paper forms that you are sending.

    I’m not saying you shouldn’t build that new parking spot in your lobby or ring out your used paper towels, I’m just saying that PrintBoss will save you the money that affects your bottom line.  It can do that because it’s smart and efficient, like you.

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