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check printing software

  • Cut Costs with QuickBooks Check Printing

    There are two ways to increase your bottom line: 1) Increase Revenues and 2) Cut Costs.  Whether you’re in marketing, finance, accounting, sales, operations, or any other department, the measurability of your success rests on whether or not you are helping increase revenues or cut costs.

    Often businesses, particularly small and mid-sized companies, and the people who run them focus more on the first of those two ways, increasing revenues.  This is understandable as without sales you have no business.  But too often the second half of that equation is forgotten or at least not given enough attention.

    Small business owners often feel they don’t have the capital to invest in technologies that will “cut costs,” as those savings are typically not realized without time and scale.  “How can I invest $5,000 in something that won’t pay itself off for a couple years when I don’t have $5,000 right now?”

    This sentiment protects against unwise and expensive investments, but it also often prevents businesses from seeing high return investments.  Not all new technologies cost a lot and not all of them take years to realize their savings.  Check printing is a perfect example of this.  Most businesses pay their bills and employees with checks.  Most small and mid-size businesses use preprinted checks, often QuickBooks checks, which are checks that already have the MICR line and company information printed on them.  By using a QuickBooks check printing software like PrintBoss, which only costs $150, these same businesses can stop using preprinted checks and start using blank checks.  The $150 cost for the software will be earned back the first time blank checks are purchased.  While preprinted checks can cost over $300 per thousand, blank checks sell for only $60 per thousand.

    Investing in new solutions to cut costs and improve efficiency does not mean investing in expensive technologies.  Business owners do not have the luxury of unlimited budgets.  So when you’re looking to improve your bottom line by cutting costs you need to find inexpensive but effective solutions with a quick returns.  QuickBooks check printing software that allow you to print on blank check stock is an easy, effective, and simple solution for all businesses.

  • Make a New Year’s Resolutions to Print Checks on Blank Check Stock

    It’s 2015, are you still printing checks on preprinted check stock?  We are 15 years beyond Y2K and 14 years beyond the prognostications of Arthur C. Clarke and his 2001 expectations.  Nobody carries maps in their cars anymore and when was the last time you wrote a letter to someone and placed a stamp on it rather than clicking send?

    There is no denying we are in a technical age, yet the majority of businesses still waste time and money processing their payables with old preprinted checks.  Why not make a resolution this New Year to save you and your business time and money, while increasing your accounting security by printing checks onto blank check stock.  It seems simple and it is, but the benefits are huge.

    So what exactly are you resolving when you decide to print checks onto blank check stock?  Fortunately, it only takes a few changes to make this money saving change.  First, you need a check printing software that enables you to print the MICR line and company information on a check.  This software should add zero extra steps to how you currently print preprinted checks.  In fact, once this software is set up, you should barely notice you are using it.  What this software does that your host accounting software, like QuickBooks, doesn’t do is store your bank information.  A solution like PrintBoss ($150), then connects a company in QuickBooks with bank information in its database and when you print checks from a company, it automatically prints the associated bank information onto the check.  So all you do is click print.

    You will also need to get blank check stock.  This is the easiest part of your resolution, because blank check stock costs a fraction of preprinted checks.  1,000 blank checks cost $60, while Intuit sells 1,000 preprinted checks for over $300.  Furthermore, if you print checks from more than one bank account, you can use one blank check stock for all of your bank accounts.

    The final part of your resolution is often the hardest: try something new.  Without a doubt, printing checks onto blank check stock will save you time and money, yet many businesses are afraid to change.  Companies get stuck in process ruts, doing certain things certain ways because that’s how they’ve always done it.  This mentality can be very costly as new technologies can improve both costs and processes.  So businesses must be willing to take the steps to improve and save.

    Fulfill your check printing New Year’s resolution today by trying PrintBoss free for 30 days.

  • How Checks Stay Relevant in an Electronic Age

    Many of us don’t even carry wallets anymore.  Things like Apple Pay, Google Wallet, Bitcoin, and a multitude of other electronic payment innovations are aimed at removing our wallets from our pockets and putting everything on our phones.  Even some states are moving toward electronic driver’s licenses.  Soon we’ll be able to buy pants with one packet in them for our phones only.

    Yet despite this market move toward electronic everything, checks remain the standard business-to-business payment method, accounting for over 55% of B2B transactions.  How is this possible?  We discussed this a few months ago, citing the distinction between B2C payments and B2B payments.  While virtual credit cards and e-wallets have made it easier for consumers to pay with credit cards stored on their phones, this same method does not work as well for businesses that, one, are not paying a payable befoSecurity key lock with businessmanre a POS machine, and two, are not willing to accept a 5% merchant credit card fee.  If someone owes me $10,000, I am not going to accept a payment method that charges me $500.

    But there is another big issue facing businesses that most business owners quote when asked why they don’t pay via new electronic methods: security.  Over the many generations that checks have been the keystone in B2B payments, security has become tighter and tighter.  Whether it is security in the check stock itself through chemical detection paper, micro-printing, fluorescent fibers, and toner grip paper to name a few, or check printing software enhancements like electronic signatures, encrypted bank information, or Positive Pay capabilities, check security has become a key differentiator of check payments.

    While these new B2C or even P2P payment methods provide the flexibility that consumers want, the security risks associated with larger B2B payments are still too great.  There is a reason that you can send $50 to a friend free of charge through Popmoney, but this same service won’t allow a business to send more than $5,000 a month.  It’s too risky for the banks to back those payments.  If you need to process that much in a month, which most small businesses do, then banks will say just send them a check.

    There’s a reason that checks have stayed relevant in this electronic age and it’s because they are reliable, secure, and trusted.

    Print your checks onto blank check stock with our PrintBoss 30 day free trial and save even more time and money while increasing your security.

  • How Best to Print Checks in QuickBooks

    Over 55% of B2B payables are processed through checks.  Checks are the most reliable, securest, and most accepted form of B2B payment today.  It is for this reason that they have remained at the heart of business transactions.

    So what is the best way to print checks?  With QuickBooks, and most other host accounting packages, you have two options: 1) Print checks to preprinted check stock and 2) Print checks to blank check stock.  Many business owners and accountants don’t realize that this second method is even an option.  This is because many host accounting packages, QuickBooks included, do not come out of the box with this functionality.  QuickBooks alone only allows you to print checks to preprinted stock.  And as they say, what you don’t know will hurt you.  Printing checks to blank check stock saves you time and money over its preprinted alternative.

    QuickBooks invites you to print checks using its preprinted check stock.  Preprinted means that the check paper already has your bank information and company information printed on the check when you receive it.  This alone is a security risk.  When you print checks from QuickBooks, you must make sure you are using the correct check stock for the correct company and that you are using the correct check number.  You can see quickly the many opportunities for human error.  Add on top of this the cost of preprinted check stock ($368.99 per thousand) and you realize that not only is it error prone, but the QuickBooks check printing system is expensive.

    While printing checks to blank check stock is not a feature Intuit offers, there are many third party software, like PrintBoss, that enable this ability.  PrintBoss enables you to print all of your checks for all of your companies and all of your different bank accounts onto the same blank check stock.  PrintBoss stores your bank information on encrypted files and matches them with the company information coming from QuickBooks.  PrintBoss then prints the MICR line (the account and routing information at the bottom of a check), as well as your company information, amount, and check number on the check face.

    With PrintBoss you never have to worry about changing out your check stock from the printer, or the security risk of unused check stock lying around the office with your bank information printed on its face.  Not to mention, blank check stock costs a fraction of the price of preprinted stock at $60 per thousand.

    Printing checks onto blank check stock is the most secure, efficient, and cost effective way to pay your payables.

    Try the PrintBoss 30 day free trial today to experience these savings and enjoy worry free check printing.  Check PrintBoss out in the Intuit Marketplace to learn more.

  • Happy Thanksgiving!

    This Thanksgiving we would like to give thanks to all of our vendors, customers, partners and everyone else with whom we do business.  For nearly 25 years we have been in the check printing business and along the way we have had the great fortune of working with amazing people.  There is not enough space in a 300 word blog to thank everyone, so let us simply say THANK YOU ALL and...

    Happy Thanksgiving (big)

  • What You Need to Know from Solutions14

    So ends another great Sleeter Solutions conference in balmy Las Vegas.  Like last year’s, Solutions14 was held at the Caesar’s Palace on the Vegas strip.  Attendees and exhibitors alike were treated to the fine service and food of the casino giant.  As expected, Caesar’s provided a great atmosphere to share and discuss the now and tomorrow of accounting.

    The conference started with a fun, though fairly embarrassing for those of us without rhythm, flash mob by the exhibitors.  The dance steps may have been a little fast and advanced for those of us with two left feet, but it got a rise out of the crowd and certainly a lot of laughs.  Doug Sleeter’s opening keynote on determining and increasing your value was well received and a great kickoff for the conference.Stu Sara Graham at Solutions14

    Doug was followed by Susan Solovic, an entrepreneur, TV personality, author, and much much more.  Susan explained the importance of creating a noticeable difference in your company by using technology, hiring the right people and pricing your product at its true value.  Susan’s speech was the type that makes you walk away reevaluating your business and thinking of all the things that you can do to make it better.  Again, a great start to the conference.

    The next several days passed in a blur of educational sessions, meals, keynote addresses, and lost money on the casino floors (okay, that may have just been our bad luck).  Between sessions, attendees were encouraged to visit the exhibitor hall where third party products (like PrintBoss) were on display.  As accounting packages like Sage and QuickBooks go to the cloud, parity with their desktop relatives is being sought through add-ons.  If the exhibit hall was any indication, the market is rife with add-on options.  Everything from payroll services, time sheet apps, inventory software, and check printing software
    was represented.  It was an exciting atmosphere as QuickBooks Pro Advisors dove into all the technology options for their and their client’s business.

    In the end, cloud technology continues to drive discussions.  From cloud storage, to cloud accounting, to the Internet of Things, cloud technology is the present and the future.  What was once on the horizon has now arrived, with desktop applications going the way of the dodo.  It will be interesting to see a year from now when we all arrive at the Bellagio, what else has changed.  Hope to see you there!

  • Learning from the Best: How the Cardinals Influence our Check Printing Software Business

    It’s October, which means that around much of the country people are gathering around their TVs and local watering holes to watch postseason baseball.  Where we’re from this is a particularly important time of year.  You see, when your hometown team has been to the NLCS the last four years, the World Series 4 of the last ten years, and won the World Series two of those years, October is more tradition than anything else.  Yes, we at Wellspring Software are very proud to say we live, work, and play in St. Louis, MO, home of the St. Louis Cardinals!

    You might not think it, but even for a check printing software company like us, there are a lot of business queues to take from the Cardinals’ history of success.  Here are four things we've learned that make the Cardinals successful and translate to making a business successful:

    1) The Cardinals play 162 games a year in the regular season.  That’s a lot of games and requires a tremendous amount of focus on team goals to maintain growth and success.  Similarly, businesses are typically open 260 days of the year.  That’s a lot of business game days.  Businesses and the people that run them must have clear goals, so they can focus each day on tasks to achieve those goals and be successful.

    2) Work, work, work.  Not a day goes by that the St. Louis Cardinals are not practicing their craft.  Jon Jay doesn’t bat .303 in the regular season just by showing up to each game.  It comes down to the amount of work and preparation put in each day.  Businesses are no different.  There’s no such thing as getting lucky in business.  A great idea can be spoiled if no work is put into it.  Even a great check printing software doesn’t sell itself.  Only by showing up each day and putting in the effort to make your business grow, will a company be successful.

    3) Whether it’s Wainwright throwing a curve, Holliday hitting a homer, or Carpenter throwing a guy out at first, it’s the Cardinals’ wide-ranging skills that makes them formidable.  Likewise, a business must have diversity in its skill sets.  While a software engineer may write great code for a check printing software, she might not write the best marketing doc.  A diversity of strengths is required to fulfill all business needs.

    4) Persistence.  A 162 game season is fraught with ups and downs.  It’s only by the persistence of the players and coaching staff that the Cardinals are able to recover from these swings and maintain success.  Whether a business is seasonal or not, swings in performance one way or the other are unavoidable.  Only by riding these ups and downs and learning from them will a business maintain an upward trend.

    The St. Louis Cardinals set the standard for success not only in baseball, but in our town.  They are a shining example of how an organization should be run and what it takes to achieve greatness.  We’re just grateful we can learn from them to improve our check printing software company…and enjoy all the parties that come with their championships!

  • Updating Operating Systems, QuickBooks, and QuickBooks Add-Ons

    This week, Microsoft introduced the newest version of its Windows operating system, Windows 10.  Though no release date has yet been announced, this is just the next installment in the ever developing world of operating systems.  For some this is exciting, while for others, new operating system versions bring with them a certain anxiety or just plain fear.  While the new OS versions have fun new features, they often require updating all the other software that you run.

    The same can be said for new versions of your QuickBooks accounting system.  As Intuit releases its “new and improved” QuickBooks versions, many of the QuickBooks add-ons you use will become obsolete without an updated version.

    It’s a cruel cycle for which small and medium size businesses pay the price.  You make one upgrade to your OS or QuickBooks and then you spend the next week figuring out how to make all your other QuickBooks add-ons work again.

    Well, at least with PrintBoss there is a simple solution.  When you have a service contract, updates are included.  Plus, you can call our support team to have them walk you through the update process.  No stress, no hassle.

    When purchased with the QuickBooks add-on, the PrintBoss service contract is only $100.  That gives you a year of both technical support and version updates.  We do not have levels of service contracts, nor do we bill by the hour.  For $100 you get unlimited service for any and all PrintBoss related issues.

    Like the software itself, the PrintBoss service contract is designed to make your life easier.  Not only does our QuickBooks add-on enable you to save time and money by printing checks onto blank check stock, but our service contract enables you to do so efficiently and without disruption of OS or QuickBooks updates.

    Try PrintBoss free for 30 days and work with our technical support team to see how quickly PrintBoss will save you time and money.

  • Why Apple Pay and other B2C Innovations Don't Translate to B2B

    Innovation in the payments industry is constantly at the forefront of tech media coverage.  The recent announcement of the Apple Pay product has thrown the tech and payments world into another tizzy.  Articles across the internet have discussed its role as currency, as well as its impact on other like products such as PayPal.  But in the end, all the hubbub surrounding Apple Pay speaks to this era’s fascination with finding the next best way to pay.

    While innovation abounds in the B2C payment field, few of these innovations pertain to the B2B market.  While credit cards or Apple Pay (virtual credit cards) may be great for buying shoes at Nordstrom’s, a business vendor is not going to incur that same 5% merchant charge for a payment from a customer.  For this reason, credit card payments have not taken hold in B2B transactions.  Similarly, virtual wallets simply don’t translate to B2B needs.

    The real issue facing all of these new payment technologies getting into the B2B market is they can’t compete with the ease, speed, and cost of the incumbent: checks.  Checks are low cost to both the payee and payor and the check payment system operated by banks and the Fed is streamlined for business.  Things like remittance statements and check clearing notices help businesses track payments.  ACH is the main competitor to checks in B2B payables, though security risks, long clearing times, and the difficulty of signing on vendors has slowed its market share growth.

    Recent developments in remote deposit technology have made check clearing even faster.  With the advent of mobile and desktop deposits, both enabled by the Check 21 Act, businesses are spending less time processing receivables and are getting their money faster.  In fact, with remote scan deposits, businesses can receive their money within minutes of making a deposit, instead of the 5-7 day lag time of 10 years ago, or the 3-5 day lag time of ACH payments.

    So what does this all mean for B2B payables?  It means that while payment innovation in the B2C market centers on credit cards and POS QR codes or apps, B2B payments are different.  B2B transactions require accurate and accessible remittance information and quick clearing for improved cash flow.  For this reason, it is the innovation in the check payments industry that has provided the greatest benefits to businesses.  By relying on the consistent and proven check banking infrastructure, increased efficiencies like remote deposit and digital clearing have improved payable processes and exchanged money faster.  Couple this innovation with the high level security measures currently surrounding check payments (i.e. signature requirements, Positive Pay, check stock chemical detection, etc.) and you can see why check payments are the most efficient B2B payment processing available.

    Experience all of these check benefits free for 30 days with the PrintBoss free trial and save time and money by printing onto blank check stock.  Learn more about PrintBoss here!

  • Print QuickBooks Checks then Go Paperless with PrintBoss Enterprise

    What do we mean when we say, “Print QuickBooks checks then go paperless?”  What we mean is that we give you the flexibility to process your payables the way you always have, but still keep a paperless office.

    Over 50% of B2B transactions are processed with checks according to the 2013 AFP Electronic Payments Survey.   In large part, this is due to the historical use and infrastructure surrounding check payments.  Accounts payable departments are designed to process check payments.  Checks are reliable, low cost, and efficient.

    Yet despite companies’ desires to pay by check, these same businesses work to make the rest of their office paperless.  From document archiving to invoicing, going paperless is not only a green initiative, but a cost saving one.

    PrintBoss is designed with this duality in mind.  PrintBoss enables you to print QuickBooks checks onto blank check stock, saving you even more time and money in your check payments, while going paperless in the rest of your accounting procedures.  PrintBoss does this with its PrintBoss Enterprise Smart Documents feature.Paperless

    PrintBoss Smart Documents enable you to email or fax PDF copies of documents like invoices or purchase orders straight from PrintBoss.  PrintBoss will also archive PDF or Tiff copies of documents from the software to your computer or server.  What separates PrintBoss from the other QuickBooks add-ons in the market is its ability to do any of these actions dependent upon the client, automatically.

    For example, one vendor may request the purchase order be emailed when the check is sent, while another vendor wants only the check.  PrintBoss enables you to do this all in the same QuickBooks check run.  Just print a check run from QuickBooks to PrintBoss and PrintBoss will automatically print all your checks, while simultaneously sending via email (or fax) the purchase order to the client(s) who want it.  While QuickBooks alone would force you to send emails separately and individually to each client, PrintBoss manages the document distribution for you, simultaneously and automatically.

    PrintBoss can do the same with sending invoices.  You can email docs to some clients, print some for others, and fax some to the remaining, simultaneously from the same print job.  You just click print!

    Give PrintBoss Smart Documents a try free for 30 days with our PrintBoss Enterprise trial.  If you have any questions, give us a call at (800)600-6861.

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